The Executive Assistant will support the of the Department of Health Policy & Management (HPM) in both his/her administrative and faculty roles. Support tasks include (but not limited to) correspondence, scheduling, development of presentations, grants and manuscripts, general management for the Office of Senior Faculty, account and grant management and general and administrative and academic support. This Executive Assistant also will act as the liaison between the Senior Faculty and other departments within the University and other institutions.
S/he will be part of the HPM Finance team, supporting the Associate Director of Grants and Finance. Support tasks include (but not limited to) assistance with pre- and post-award activities and administration of the Department of Health Policy and Management???s grant/research/service agreement portfolio, faculty, and staff effort reporting.
S/he will be a part of the Academic Program Team, engaging with students and managing tasks related to professional development for degree and non-degree programs, Practicum experiences and co-curricular workshops. This role will require database management and strong written and verbal communication skills.
50% - Administrative support to a senior faculty member (Chair OR Named Professor)
In addition to faculty support, the incumbent will be assigned to either Finance or Academic Program duties below:
45% - Finance Team
Grant/research portfolio related activities
Work closely with Finance/HR team and PIs, assisting in the preparation of sponsor project proposal budgets, biosketchs/other support and various pre-award and production of proposals/submissions while meeting deadlines as necessary.
Assist in sponsor project award activities including maintaining internal tracking of subaward and purchase order activity, HPM grant data base, monitoring expenses, tracking and collection of validations, attestations and reporting.
Assist with the tracking and billing of service agreements.
45% - Academic Program Team
Work closely with the academic program team to support student initiatives and tracking
Assist in educational initiatives and co-curricular workshops
Assist in managing professional development and non-degree program activities including maintaining internal tracking of student practicums, scope of work forms, HPM student database, monitoring expenses, tracking and collection of validations, attestations and reporting.
Manage internal databases and engage in written and verbal communication with students, faculty, staff and employers
Assist with scheduling of internal programming and employer engagements
5% Performs other duties and responsibilities as assigned/requested
Bachelor???s degree or equivalent in education and experience with a minimum three years work experience required. Must be organized, have strong time management and communication skills, be a good writer, and both a team player and self-starter. Flexibility to work different schedules when needed.
Five years of academic administrative or healthcare experience preferred. Experience working with senior management. Must be proficient in common business software applications (Word, PowerPoint, Outlook) with advanced skills in Excel including pivot tables and formulas. Prior experience in health care, higher education and or sponsored projects/grant management is desirable. Interest in health policy is a strong plus.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 516491
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.