Columbia???s Committee on Global Thought seeks a full-time Program Coordinator to work directly with its Director to oversee day-to-day administrative, communications, and development operations.
Responsible for finance processing, including but not limited to: managing funds, accounts reconciliation; database entry and generating reports; reviewing and submitting expenses, reimbursements, invoices, and honoraria; audit assistance; manage relationships with vendors and conduct basic procurement. Will provide regular reports to Director, often providing detailed analysis.
Designs and create publicity materials for informational and promotional purposes maintaining a uniform style in line with CGT branding guidelines. Develops communications materials for CGT programs (composing event descriptions, designing posters/flyers, social media campaigns) and building strategy for increased digital and in-person engagement.
Monitors and update CGT website regularly. Field inquiries from general public and Columbia community regarding CGT programs and events.
Oversees the production of the CGT Annual Report, including writing and collecting all copy, graphics, and photos. Working closely with CGT staff on editorial and artistic direction.
Compiles analytics reports on communications, marketing, and events efforts.
Writes and coordinate the production of donor reports, solicitation letters, gift transmittals and special acknowledgment letters.
Assists Director with prospect research and proposal development; coordinating and managing database entry; interact with internal and external constituencies.
Assists with vendor and site inquiry for special events and CGT Advisory Council meetings.
Maintains donor lists including assurance of data base accuracy; maintain files and database portfolio.
Sponsored Projects Administration
Oversees preparation of sponsored projects proposal submissions.
Provides Principal Investigators with guidance and support in the submission process; work with the University central departments including Sponsored Projects Administration to ensure that submissions are accurate, complete, up-to-date, timely and comply with the University policies and procedures.
Provides guidance on compliance matters as they relate to proposals for submission.
Assists in planning and reporting of CGT sponsored and non-sponsored research (including student research).
Coordinates the scheduling of all CGT staff and faculty meetings. Ensures Director and CGT Chair are prepared for upcoming meetings by providing meeting materials and agendas. Maintains accurate electronic and paper filing system. Resolves all facilities and technology issues. Manages and orders office supplies, software and technology.
Hires and train Work Study positions, coordinate Work Study work assignments, and approve their hours. Update standard operating procedures for Work Study students. Send reminders to Casual employees to submit timesheets. Review timesheets for accuracy and supervisor approvals and process all timesheets for Casual employees.
Additional duties as assigned.
A bachelor's degree and/or its equivalent and a minimum of two years in related administrative experience in a university or other complex organization.
Knowledge of Columbia University???s accounting systems (ARC) preferred.
The incumbent must possess excellent verbal and written communication skills and should have experience and knowledge in drafting documents, interpersonal communications, customer service, dealing with ambiguity, program planning, and other organizational skills.
The incumbent must display resourcefulness, discretion, attention to detail, flexibility and the ability to prioritize and manage multiple tasks.
Proficiency in Microsoft Office, Wordpress, HTML, and Adobe Creative Cloud.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 516519
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.