Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent of higher). In lieu of degree, four  years of full time Contract and Grant financial experience, or a combination of higher education and experience totaling four  full-time years may be considered. Additional two  years of full-time experience providing administrative support to contract and/or grant activities to include full life-cycle fiscal reporting of financial activity. Computer proficiency to include Microsoft Office Excel and Word. Grants management experience .
Preferred Qualifications: Bachelor's degree (foreign equivalent of higher) in a business-related field. Experience with federal and locally funded sponsored research activity. Experience with sponsored research compliance. Experience interacting with and presenting to individuals at various levels within an institution. Proficiency with Oracle. Supervisory experience.
Brief Description of Duties: The Senior Sponsored Award Analyst is responsible for the full life-cycle fiscal management of the sponsor funded grant and contract awards within this position's portfolio. As the primary contact for Principal Investigators, this position ensures the successful conduct of the financial affairs of these awards on behalf of Principal Investigators, Sponsors and The Research Foundation for SUNY, ensuring the campus maintains its status as a recipient of federal and private research funding.
This requires a comprehensive understanding of all Federal, Sponsor and Research Foundation guidelines, adhering to specific line item budgets, accounting standards sponsor restrictions, campus policies for grant expenditures as well as all aspects of full life-cycle fiscal reporting of sponsoring agencies financial activity. Therefore, having strategic and analytical thinking skills with an ability to solve problems, make effective decisions, and handle multiple tasks simultaneously in a financially complex, deadline-driven environment is imperative.
The successful incumbent will also have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving and the ability to interact with individuals at various levels within an institution
Duties: The Senior Sponsored Award Analyst provides solutions and support to researchers, principal investigators and Sponsored Award Analysts through expert advice on acquisition and federal assistance requirements and policy, helping them achieve their grant and procurement goals through careful planning and flexible execution. Oversee award analyst team reports to include setting up objectives, workload distribution, and staff professional development. Identify opportunities for team training and skills advancement; provide direction for team members, working on coordinating projects and updates among the staff.
Provide the support necessary to accomplish research goals quickly and in a cost-effective manner. Ensure the proper management of expenditures as well as the recovery of payments during the active period through award termination and close out as well as provides an analysis of final cost to ensure the university recovers all payments. This position ensures compliance with all applicable terms and conditions, oversees all billing and reporting to include annual/final financial and compliance reports for award active and termination cycles, manual invoices and supporting documentation as required by private and state agencies, certification of all cost shared costs as provided by University. As the primary liaison with the Office of Sponsored Programs and RF Legal for verification of cost and relinquished awards for PI transfers, this position will establish the record of award requirements for purposes of expenditure management, fiscal reporting and collection of payments to the RF in support of awards and agreements.
Reviews and approves payroll, fellowships, fellow health insurance and faculty salary offset transactions in keeping with award specifics, budget restrictions and anticipated and committed effort. Monitors charges that post to campus payroll suspense and works with PI's to move charges to appropriate sponsored awards. Ensure salary expenses are fiscally allowable, discussing recommendations with Principal Investigator.
Reviews and approves all purchases and recharges presented as cost necessary for the conduct of research objectives to ensure fiscal compliance against sponsored awards.
Manages proper execution of the Sub-Recipient financial relationship with SBU and the RF to ensure compliance with OMB Uniform Guidance 2 CFR and Compliance A-133 guidelines. Monitor subcontract budgets, review sub recipient's invoices and obtain authorization from Principal Investigator. Confirms compliance with PI's and executes payments to Subs. Requests supporting documentation from Subs for flow through audit compliance and readiness for federal audit.
Examines Independent Contractor transactions for proper adherence to RF policy, SUNY and IRS Twenty Factors test. Enter into Visual Compliance database to prescreen for federal restrictions. Monitor and manage restrictive NRSA training grants awarded by the National Institutes of Health.
Prepares all invoices and financial reports required by funding source award terms and conditions within prescribed periods, to include cost-shared expenditures, campus recovery of F&A, final property status inventory. Ensures information needed for sponsor audits is compliant to reflect all approvals and in keeping with sponsors terms and conditions. Monitors payments and initiates collection activity as appropriate.
Monitors monthly expenditure reports to ensure the healthy fiscal condition of sponsored award accounts to protect SBU and the Research Foundation from sponsor disallowances, and initiates any necessary corrective action. Analyzes sponsored awards for potential budget modifications for continued award management.
Consults with PI as award close out period approaches to ensure timely reporting and close out. Coordinates necessary actions with Accounts Payable to facilitate the close of open Purchase Orders.
Analyzes recovery of campus Facilities and Administrative costs supported by sponsors throughout the life of the award cycle to ensure full recovery. Determine if re-budgeting is allowable when needed for project goals, execute re-budget and notify PI with sufficient time to facilitate use of funds.
Develop and implement appropriate professional development for team members. Identify opportunities for team training and skills advancement; provide direction for team members, working on coordinating projects and updates among the staff.
Outreach and Professional Development: Participate, as appropriate, in internal and external professional activities, such as an author or co-author, committee member, search chair, meeting or conference presenter, staying abreast of emerging developments within the fields. Participates in internal control development by researching and co-authoring specific expenditure transaction standard operational procedures. This position requires continual self-education on Research Foundation for SUNY policy and procedures, sponsor guidelines and federal regulations such as the OMB's Uniform Guidance, attends meetings in support of campus process improvement, and participates in professional development opportunities to maintain current understanding of all federal, state and RF Policy Standards and may include training new staff members.
Other duties as assigned.
Special notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3).
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA .
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.
Visit our WHY WORK HERE page to learn about the total rewards we offer.
Official Job Title: Sponsored Programs Associate I
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: OVPR - Office of Grants Management-The Research Foundation for The State University of New York at Stony Brook
Schedule : Full-time Shift : Day Shift Shift Hours : 8:30 am - 5:00 pm
Posting Start Date: Jul 20, 2021
Posting End Date: Aug 20, 2021, 3:59:00 AM
Salary: Commensurate with Experience
Salary Grade: E3
Appointment Type: Regular
Internal Number: 2102391
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.