The George Mason University, Office of University Counsel, is seeking an Administrative Assistant to provide direct administrative support to the attorneys and staff in the legal office. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Responsibilities include, but are not limited to the following:
Represents the office professionally in all internal and external interactions and communications when receiving, screening and directing incoming telephone calls and visitors to the legal office;
Maintains office attorneys' calendars and prepares supporting documentation and materials for meetings;
Oversees coordination of travel arrangements, completing related reimbursement transactions;
Oversees the procurement process including purchasing supplies as needed, approving purchase requisitions, maintaining and reconciling credit card statements and tracking of expenses through budget reconciliation process;
Assists in drafting and preparing legal documents and other correspondence;
Oversees the processing of legal documents to local courts or to the Office of the Attorney General;
Provides administrative and liaison support to the Office of the Attorney General;
Coordinates and processes all outside counsel billing;
Maintains and manages the office filing system, to include maintaining records in the legal department matter management system and archiving of records.
The successful candidate must have excellent analytical and writing abilities, oral communication skills, the ability to work with minimal supervision and strong organizational skills. Clerical and computer proficiency is required (i.e., word processing, database and spreadsheet software such as Microsoft Office Suite and Adobe Acrobat), along with:
A high school diploma or equivalent;
An understanding of legal and court processes and procedures;
An understanding of case management, legal filing systems, document production and other aspects of trial litigation;
Excellent interpersonal skills and a professional demeanor;
Ability to successfully complete a criminal background check.
Bachelor's degree and/or paralegal certificate, or equivalent combination of education and work experience;
Prior legal work experience.
Salary: Commensurate with education and experience
Location: Fairfax, VA
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Internal Number: 50948
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.