The Accounts Payable department of the Finance Division is responsible for the approving, disbursing and accounting for all cash disbursements for the University. Under the general supervision of the Director for Accounts Payable, the individual will independently perform professional duties and responsibilities that revolve around technical function, cash disbursement and distribution, cross training within Accounts Payable department, processing of documents, IRS compliance and vendor maintenance while using established policies.
Enter and coordinate the timely review of a minimum of 250–300 invoices, non-purchase order payment request, direct payments, prepayments, e-invoices and travel into the Banner Finance system daily.
Accurate disbursement and processing of funds either by check, direct deposit or wire for Rowan University, Rowan Foundation, and South Jersey Technology Park.
Assist with implementation, maintenance and testing of department system solutions.
Coordinate and assist with the monthly campus training for all Accounts Payable functions; such as Concur Travel & Expense, ClinCard, NonPO queues, monthly open houses, FY End topics, etc.
Audit all transactions, vendor profile and supporting documentation entered in Banner in a calendar year to ensure 1099 tax forms are in compliance with IRS regulations.
Handle returned checks, voided transactions, special transactions and all online banking request, etc.
Manage incoming statements, direct payment requests, and EFT transactions for processing.
Review and prepare multiple templates for posting such as catering, refunds, university purchase card, vendors, etc.
Communicate frequently with faculty, staff and outside vendors both verbally and in writing on matters relating to accounts payable transactions; acts as a liaison between departments and vendors.
Provide backup support to the department, prepare department associated journal entries and generate excel reports as needed.
Follow up with originating department and/or vendors to resolve any discrepancies while prioritizing assignments and deadlines and producing highly accurate work.
Identify and diagnose problems/issues, determine and implement appropriate, effective solutions, and provide constructive follow up.
Interpret and recommend changes in policies and procedures to improve the efficiency and effectiveness of the Accounts Payable functions.
Maintain confidentiality in communicating sensitive information and handling confidential materials.
Open, stamp, sort and email incoming paper invoices to designated AP staff members.
Scan and index all accounts payable documents.
Perform other special projects and related duties as assigned.
Graduation from an accredited college or university with a Bachelor's degree preferably in Finance, Accounting or other related field.
One (1) year of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, or another similar financial integration system.
Availability to work occasional evenings, weekends, and holidays.
Ability to work as part of a team in a rapidly changing environment.
Exceptional organizational skills, with a detail-oriented work style.
Ability to work independently with minimal supervision.
Ability to meet deadlines and multitask while maintaining workload.
Excellent oral, written, and interpersonal communication skills.
Ability to consistently exercise good judgment in a variety of situations.
Ability to work with a positive attitude, professionalism, and tact.
Advanced proficiency with Microsoft Office Suite (especially Excel) and detailed knowledge of advancement information systems (preferably BANNER).
Range P18 (Step 1 = $47,810)
Only completed, online applications received on or before the deadline will be considered.
Internal Number: 495464
About Rowan University
A leading public institution, Rowan University combines liberal education with professional preparation from the baccalaureate through the doctorate. Rowan provides a collaborative, learning-centered environment in which highly qualified and diverse faculty, staff, and students integrate teaching, research, scholarship, creative activity, and community service. Through intellectual, social and cultural contributions, the University enriches the lives of those in the campus community and surrounding region.