Employment Coordinators in the College of Arts and Sciences are responsible for a portfolio of personnel management functions across all 19 departments which includes approximately 340 faculty and 100 staff positions. The portfolio includes coordinating: the hiring process for faculty, staff, research, and student employees, including immigration coordination support; all leaves of absence for faculty and staff; and the collection, maintenance, and distribution of various types of employee data.
1. Assist in the coordination of faculty and staff recruitment by serving as a hiring manager, entering positing requisitions in People Admin (Applicant Tracking System), and providing administrative coordination for complex interview needs, including but not limited to the coordination of multiple constituent calendars, room resources, IT resources, itinerary preparation, and the coordination of feedback regarding candidate interviews and presentations. Maintain search records according to university policies.
2. Communicate with candidates throughout search processes as necessary and appropriate, provide initial screening of applications and conduct reference checks as assigned. Make job offers as appropriate. Provide on-boarding support for new faculty, staff, research, and student employees including but not limited to immigration coordination support.
3. Produce and analyze personnel related reports upon request, maintain personnel data, confidential records, and documents for files. Create, maintain, and distribute staff and faculty contact lists as assigned.
4. Assist in the coordination of faculty and staff transfers and separations by collecting and disseminating the information to University Human Resources, and the appropriate college personnel for budgeting and forecasting purposes. Coordinate position management services with the College's finance team.
5. Maintain faculty personnel files. Perform other duties as assigned.
Oversees recruitment, selection, and placement of employees. Conducts applicant screenings. Develops, implements, and maintains recruitment and other employment and sourcing programs and policies for the campus. Provides advice and counsel to campus on employment practices, recruitment processes, and competitive hiring practices.
Resolves complex questions and provides detailed explanations related to University policies and procedures (e.g. benefit plans, FMLA). May make or recommend decisions on exceptions to policies and/or procedures.
Coordinates relationships across the University and with external vendors to implement human resources processes and programs.
May supervise or oversee the work of other TAS employees and/or student employees.
Processes, approves, and monitors human resources documentation and data (e.g., benefit changes, leaves, pay increases). Monitors information within online HR systems for accuracy and further action; may provide training in the use of these applications.
Coordinates the hiring process; reviews and processes postings, reviews applications against defined selection criteria such as relevant experience and education, and supports recruitment and onboarding activities.
Delivers standard training to managers and employees.
Knowledge of human resources technical and practical concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years of related experience.
An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.
Planning Unit: College of Arts & Sciences
Department: Arts and Sciences, Dean's Office
Applicants may contact this person if they have questions about this position: Julie Masterson, Employment Coordinator, firstname.lastname@example.org
Employment Type: full-time regular
Minimum of $16.84 hourly. Pay is commensurate with experience and credentials and is accompanied by our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at: https://www.ohio.edu/hr/benefits/.
Internal Number: 37397
About Ohio University
Ohio University is home to one of the nation’s friendliest and most picturesque campuses. But more importantly, it’s where you can become part of a two-century tradition of excellence and embark upon a rewarding career that will make a real difference. From teaching and research to admissions, facilities maintenance, and residence life, our faculty and staff propel Ohio University’s mission of helping students become their best selves. OHIO offers competitive compensation and outstanding benefits. For a complete list of employment opportunities, please visit www.ohiouniversityjobs.com.Ohio University is an equal access/equal opportunity affirmative action institution. For more information about Ohio University’s policies prohibiting discrimination and harassment, visit www.ohio.edu/equity.