Job Description Summary The Executive Assistant provides complex and extensive administrative and professional support to the Vice President, Student Affairs and Dean of Students. This role manages business operations and facilitates workflow for and manages access to the VP; develops systems and procedures to manage special projects, reports, and presentation materials, and facilitates activities for highly visible meetings or events. The position assists in parent communications, both individual and collective.
Administrative Management: Assist in the preparation of analysis, reports and presentations to the Board of Trustees and various other internal and external audiences. Serve as point of contact for VP, directing calls and visitors as needed. Uses discretion to make inquiries and assessments to resolve or expedite matters. Performs extensive calendar and travel management. Manage workflow of special projects.
Communications: Compose and edit correspondence, manage distribution of communication material, research and compile material for meetings, may attend meetings and take and distribute minutes. Serve as ambassador for the VP.
Data Management: Maintain electronic and paper filing systems.
Program Management: Arrange meetings and events. Compile meeting information and RSVPs and operate as liaison with internal departments to arrange room sites, etc.
Financial Management: Manage department budget(s), order supplies, monitor expenses and prepare expense reports.
May hire, train, track hours, and supervise student, temporary or administrative workers.
Minimum of a Bachelor's degree plus 3+ years of progressively responsible executive support experience OR an Associate's degree plus 5-7 years of progressively responsible executive support/administrative experience.
Advanced mastery of MS Office and prior enterprise-wide systems experience may be required
Previous communication and/or social media experience preferred.
Demonstrated ability to interact with individuals at all levels with poise and diplomacy; ability to triage and set priorities, perform multiple tasks simultaneously, maintain confidentiality of sensitive and confidential information, meet tight deadlines, and work under pressure.
Demonstrated ability to take initiative, organize, prioritize and manage conflicting goals and agendas. Dedicated team player with strong customer service orientation.
Strong written and verbal communications skills.
Normal office environment
Regular use of a computer keyboard and mouse. High volume of work and need for accuracy can be stressful.
Must be flexible to work additional hours as needed
Bentley University requires references checks and may conduct other pre-employment screening.
Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community.
Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.
Internal Number: 141995381
About Bentley University
Bentley University is one of the nation's leading business schools, dedicated to preparing a new kind of business leader and one with the deep technical skills, the broad global perspective and the high ethical standards required to make a difference in an ever-changing world. To achieve our goal, we infuse our advanced business curriculum with the richness of a liberal arts education. The results are graduates who are making an impact in their chosen fields and turning their passions into success stories. Located on a classic New England campus just minutes from Boston, Bentley is a dynamic community of leaders, scholars and creative thinkers.