The Administrative Coordinator for Health Sciences assumes a central and unique role in the office by supporting the Program Directors and Department Chairs within the social work, public health and occupational therapy programs, and the faculty within those areas. Specifically, this position provides advanced and diversified administrative and secretarial support services to the School, three Department Chairs, and other faculty. Responsibilities include, but are not limited to: communication of department policies and procedures; coordinating the daily activities of the School; monitoring and maintaining the department budget records; providing research in support of statistical analyses; assisting with student and faculty recruitment efforts; maintenance of student, course, program, and confidential personnel files; serving as liaison with other FDU departments; and oversight of student workers. The incumbent is expected to work independently and collaboratively on day-to-day tasks and special short- and long-term projects, as assigned by the Department Chairs, and assume a leadership role in carrying out such projects.
1. Completion of commercial courses related to secretarial, general office and administrative skills, or demonstrated equivalency through work experience. College credits preferred.
2. A minimum of three years of experience in a complex academic or corporate administrative environment including office oversight responsibilities, experience with administrative record keeping, and demonstrated accounting and/or bookkeeping skills.
3. Proficiency utilizing computer systems for word processing, spreadsheet and data management applications. Must possess working knowledge of a variety of software applications and systems, such as Microsoft Windows, Microsoft Office (Word, Excel, PowerPoint and Access), Email, the Internet, networks, and other relevant software applications. Knowledge of Datatel a plus. Demonstrated ability to quickly learn new programs/applications which support the health science programs.
4. Excellent interpersonal and written and oral communication skills, problem-solving ability, and organizational skills. Must be well organized and collaborative in carrying out responsibilities in a time-efficient manner.
5. Ability to work independently and perform daily and routine tasks with minimum supervision.
6. Ability to manage sensitive issues with decorum and confidentiality.
7. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check and produce a Social Security Card.
Campus: Florham Campus, Madison, NJ
Hiring Manager: Michael Avaltroni
Department: School of Pharmacy and Health Sciences-Florham
Internal Number: 7625
About Fairleigh Dickinson University
Fairleigh Dickinson University is a center of academic excellence dedicated to the preparation of world citizens through global education. The University strives to provide students with the multi-disciplinary, intercultural, and ethical understandings necessary to participate, lead, and prosper in the global marketplace of ideas, commerce and culture.All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. Fairleigh Dickinson University takes affirmative action in support of its policy to employ and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.Please click on this link to view a federal government poster that explains your Equal Employment Opportunity rights http://www.fdu.edu/admin/eh/fedeeo.pdf