Under the general direction of the Director of Human Resources, the Payroll & Benefits Manager administers payroll and benefits for the University employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Executes and validates bi-weekly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions.
Administers the benefit programs to include enrollment, claims resolution, change reporting, and approving invoices for payment.
Processes, review and balance bi-weekly payroll.
Ensures payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, garnishments, and other items that affect pay &/or company liability.
Responsible for compensation/payroll administration, reconciliations to General Ledger and other accounts.
Responds to payroll inquiries from employees.
Administers benefit programs, consult with and advise employees on eligibility for all insurance and 401(k).
Develops census data and provides census to broker.
Develops company cost information for new plans and makes recommendations to CFO.
Works with CFO and benefits broker to secure benefits and maintain cost effective use of the benefits.
Coordinates yearly Open Enrollment Meetings with employees & broker.
Arranges for distribution of materials from carriers and process changes with deadlines.
Conducts new employee orientation.
Ensures that employees understand benefit programs and counsel employees as situations arise.
Works as liaison with insurance carriers/broker and employees to resolve issues.
Calculates employee payroll insurance deductions based on enrollment paperwork.
Reviews and analyzes changes to state and federal laws pertaining to benefits and reports necessary or suggested changes to Director of Human Resources.
Completes salary, benefits, and other HR related surveys.
Contributes to and helps maintain the HR SharePoint site.
Updates employee change request, assists and prepares correspondence to outside request: employment verifications, child support, unemployment, workers compensation, etc.
Handles confidential information with sensitivity and discretion
Performs all other duties as required and assigned.
Skills, Knowledge, and Abilities
Ability to maintain 100% CONFIDENTIALITY and professionalism with payroll and personnel information.
Thorough knowledge of Gross to Net Payroll and Generally Accepted Accounting Principles (GAAP).
Working knowledge of Wage and Hour requirements and Taxation requirements.
Extremely organized and detailed oriented.
Ability to work in a fast paced environment and manage deadlines.
Strong analytical skills and attention to detail required.
Highly proficient with computers and technology.
Technological skill sets to include use of Word, Excel, PowerPoint, Outlook and other software as required.
Internet savvy with the ability to navigate and manage employee benefits changes on multiple carrier websites.
Education and Experience
Bachelor’s degree in business or related discipline or equivalent combination of education and experience.
2 + years of experience in HR or benefits environment.
5 years of experience processing payroll &/or benefits administration
Experience with ADP Workforce Now a plus
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to use hands to fingers, reach, climb stairs, walk, sit for long periods of time, talk and hear. The employee must occasionally lift and/or move up to 25 pounds.
About California University of Science and Medicine
We are a new health sciences institution with a vision to establish a school of medicine that inspires, motivates, and empowers students to become excellent physicians, scientists and leaders.
California University of Science and Medicine (CUSM) supports the principles of equal opportunity, inclusion and diversity in employment and education. The University seeks to ensure that no person will encounter discrimination in employment or education on the basis of age, color, disability, sex, national origin, race, religion, sexual orientation, or veteran's status. This policy is applicable to both the employment practices and administration of programs and activities within the University. It is the policy of the University that no person shall be excluded from the participation in, be denied the benefits of, or in any way be subject to discrimination in any program or activity at the University.