Under the general direction of the Senior Associate Dean of Academic Affairs and Senior Associate Dean for Medical Education, the Administrative Director, Office of Medical Education, Office of Medical Education (OME), is a strategic leader for developing and maintaining productive, efficient and effective administrative operations for OME.
Duties and Responsibilities
Information provided below is a general description of responsibilities; it is not intended to provide an all-inclusive list of responsibilities and may change depending on the needs of California University of Science and Medicine (CUSM).
§ Works closely with OME senior leadership to develop project plans for long- and short-term strategic initiatives ensuring alignment with staffing levels, positions, and organization structures and the best use of limited financial and human capital resources. Project plans to include timelines, milestones and accountabilities.
§ Drives the implementation of the strategic plan with measurable metrics related to education strategies, works with the assessment team to gather data and produce a bi-annual report on progress related to strategic priorities.
Administrative Quality Control
§ Drafts and reviews reports and updates for accreditation boards including Liaison Committee on Medical Education (LCME) related to the MD program.
§ Participates and initiates discussions with Education Teams and School of Medicine (SOM) stakeholders (e.g., working groups for new initiatives, co-curricular collaborations)
§ Oversight of management co-curricular activities ensuring they are compliant with intended objectives and assessment processes.
§ Accountable for all aspects of OME’s fiscal management including, development and monitoring of the annual operating budget.
§ Regularly monitors and ensures that all units are following financial processes with diligence and that transactions are recorded appropriately by the respective program.
§ Generate financial summaries and review with faculty leads on a quarterly basis, and more frequently as needed.
§ Continuously analyzes funding streams (operational, gifts, endowments, research) for OME to optimize limited resources while maintaining the overall educational and research mission of the medical education programs.
§ Communicates concerns, changes and recommendations to senior leadership in a timely manner.
§ Develops and recommends cost saving measures and innovative business practices.
§ Defines and evaluates strategic programs through the development of financial models and reports.
§ Oversees OME staff recruitment and management processes and ensures compliance with policies including the regular completion of reviews and remediation.
§ Leads and executes OME reorganizations as needed.
§ Evaluates all operational processes to determine value add and cost effectiveness.
§ Establishes standard operating procedures and conducts regular audit of workflow and organizational design.
§ Communicates daily on operational needs with OME staff, students and faculty in associated programs for operational day to day needs.
§ Collaborates with School of Medicine department of finance and administration, human resources, grants and contracts and research administration for operational oversight.
§ Supervises staff as assigned.
§ Perform other duties as required.
Skills, Knowledge and Abilities
§ Familiarity with university policies and procedures relating to fiscal controls and operations, including budgets, forecasts and grants administration and endowment management.
§ Effective communicator and negotiator.
§ Ability to perform analyses on both a routine and ad hoc basis; ability to recognize and interpret trends and non-standard results.
§ Extensive knowledge of the university’s activities, both research and teaching which include a knowledge of federal regulations governing the use of federal funds as well as HIPAA and FERPA.
§ Ability to think on both strategic and tactical levels.
§ Able to work independently and as part of a team.
§ Excellent organizational skills.
§ Demonstrated ability to develop relationships with different types of stakeholders within the SOM and university community.
§ Detailed oriented.
§ Routinely works with confidential information and a high degree of professionalism and discretion is mandatory.
§ Microsoft Office applications a must. Ability to meet consistent attendance. • Ability to interact with colleagues, supervisors, and customers face to face.
§ 5 or more years of progressive experience in a related field required.
§ Experience in an academic and/or medical education environment preferred.
§ Experience with budgets required.
§ Experience with relevant educational accreditation processes and standards.
§ Supervisory experience required.
§ Bachelor’s degree in accounting, finance, administration, or related field required.
§ Master’s degree preferred of
§ Master’s degree preferred orEquivalent combination of relevant education and experience may be substituted as appropriate.
General office environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to use hands to fingers, reach, climb stairs, walk, sit for long periods of time, talk and hear. The employee must occasionally lift and/or move up to 25 pounds.
About California University of Science and Medicine
We are a new health sciences institution with a vision to establish a school of medicine that inspires, motivates, and empowers students to become excellent physicians, scientists and leaders.
California University of Science and Medicine (CUSM) supports the principles of equal opportunity, inclusion and diversity in employment and education. The University seeks to ensure that no person will encounter discrimination in employment or education on the basis of age, color, disability, sex, national origin, race, religion, sexual orientation, or veteran's status. This policy is applicable to both the employment practices and administration of programs and activities within the University. It is the policy of the University that no person shall be excluded from the participation in, be denied the benefits of, or in any way be subject to discrimination in any program or activity at the University.