As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care. We are committed to building a diverse and inclusive faculty and staff.
The Department of Pediatrics Central Administration Team has an outstanding opportunity for a full time Grants Manager. This position serves as the Department's policy expert on a wide variety of grants and contracts administration with substantial responsibility for managing training and career development grants and related contracts for multiple divisions and centers. This position provides policy recommendations that are generally relied upon by senior management and implemented. This position ensures that the Department follows complex grant and contract policies and that grant administrative deliverables are accomplished. This position monitors new federal, UW and School of Medicine research directives, revises Department procedures, and communicates the changes to administrators and faculty. Responsibilities also include grant communications and coordination, grant proposal review, advising clerical/fiscal/operations staff who also work on grants or contracts, requests for Proposals (RFPs) and distribution to faculty and fellows.
As the second largest Department in the UW School of Medicine, Pediatrics has twenty-one clinical divisions with approximately 1,500 academic appointments, including approximately 520+ paid faculty members, 125 residents, 70 ACGME fellows, 150 staff employees and 620 volunteer/affiliate faculty and continues to grow each year. The Department of Pediatrics is a close affiliate of Seattle Children's Hospital (SCH) and Seattle Children's Research Institute (SCRI). The Grants Manager works closely and independently with Center Business Managers, Office of Research Finance (ORF) and Office of Sponsored Research (OSR) at SCRI to ensure effective financial management of grants inter-institutionally. In addition to SCH and SCRI, faculty members and fellows in the Department are located at the Fred Hutchinson Cancer Research Center (FHCRC), UW Medical Center, Harborview Medical Center, South Lake Union, and Northgate offices.
The Grants Manager manages all research training and mentored career development-based budgets and grant management at the University of Washington including 5-6 training grants, and 10-15 mentored K and fellowship awards. The Grants Manager coordinates stipend payments for 25-35 fellows each year.
Remote candidates will be considered for this role.
RESPONSIBILITIES: Job duties to include but are not limited to: • (65% FTE) Serve as the Department expert for all training, fellowship, and mentored career development awards. Manages all aspects of post-award processes for these grants and contracts while coordinating and partnering with ABC Shared Services on pre-award. The grant management portfolio includes a number of high-maintenance training grants and career development awards. Mechanisms include: T, F, K, R25, and foundation fellowships and career development awards. Daily collaboration and coordination with multiple departments, divisions, fellowship programs, and affiliated research centers is essential for this position. Monitor and communicate funding opportunities to fellows and training directors throughout the Department. This work also includes the coordination of fellow staff assignments with FHCRC and subcontracts with institutions outside of University of Washington. • (15% FTE) Supervise and direct the work of a Research Training Program Coordinator. Provide training grant support including data tables, T32 appointment letters, various reports, publication compliance, and career development follow-up for trainees. • (5% FTE) Interface with the HR/Payroll team, Pediatrics Graduate Medical Education Office, and T32 programs throughout the University and affiliated research centers to manage stipend allocations for all trainees in the Department. Ensure stipends are issued per funder and University policies. Advise training directors, fellows and departmental staff on funder requirements regarding fellow stipends, supplemental compensation, additional work, and leaves of absence. • (10% FTE) Work closely with the UW Pediatrics Administrator of Research Operations, Associate Director of Operations, and Vice Chair of Finance and Administration to help set Department policies and procedures for grants and contracts, providing policy recommendations that are generally relied upon and implemented by senior management. The Grants Manager monitors new federal and UW research directives, assists with the revision of central Department procedures as needed, and provides training and guidance to grants managers in the department. Interface directly with business partners within Office of Sponsored Programs, School of Medicine, ABC Shared Services, affiliated institutions, and external funders to interpret, clarify and implement research policies, regulations and procedures. • (5% FTE) Serve as the back-up to the Pediatrics Administrator of Research Operations, including grant proposal review and Departmental approval, approval of administrative purchases and Requests for Proposals (RFPs) screening of and distribution to faculty. The position also serves as back-up to other Pediatrics divisions' administrators when assistance is required in pre or post award work (due to turn-over or other factors).
REQUIREMENTS: • Bachelor’s degree in Business or Research Administration, Finance or a related field. • Three to four years of work experience in administrative operations experience, to include grants management. • Thorough knowledge of federal and non-federal grant and contract policies, grant preparation/submission experience and post-award management. • Ability to apply excellent analytical skills and flexibility to accomplish tasks effectively and meet critical deadlines. • Exercise independent judgement and manage competing priorities using strong organizational skills. • Proficiency in the use of Microsoft Office applications.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE • Experience with research grant submission tools and processes at the University of Washington. • Experience with the research and department budget management tools at the University of Washington. • Some understanding of research grant management processes at SCRI and FHCRC. • Experience managing the pre and post award activities for training grants, specifically NIH T32s, and utilizing NIH systems including xTRACT and xTrain. • Some understanding of the fellow appointment and management processes within the School of Medicine at the University of Washington and relationships with outside research institutions (Seattle Children's Hospital, Seattle Children's Research Institute, Fred Hutchinson Cancer Research Center, etc.).
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.