As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Human Resources Coordinator.
The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a full-time Human Resources (HR) Coordinator. We are searching for a process-loving, friendly, and curious team member who loves to learn and wants to grow in Human Resources at the UW. The Department’s HR team currently consists of an associate director, two HR managers, and a payroll analyst. The main purpose of this position is to serve as the first point of contact for the human resources team in the Department of Psychiatry and Behavioral Sciences. The HR coordinator is also responsible for maintaining up to date information on faculty and staff and for supporting staff and academic human resources functions.
40% Staff Human Resources Support Staff Recruitment •Assist the Department HR Manager with the full scope of recruitments for permanent, temporary, and hourly staff positions. •Assist with the creation of new job descriptions and compensation forms, review and input all details into Workday, the UW’s Human Resources & Payroll system of record. The HR Coordinator also uses a UW proprietary system, UWHires, to manage job requisitions for hourly and monthly paid positions. The HR Coordinator reviews resumes, conducts phone screens and reference checks, extends job offers, and processes new hire paperwork. •Ensure compliance with University, School, and Department HR policies, as well as applicable state and federal laws throughout the recruitment and selection process.
Volunteer and Student Workforce •Assist the human resources managers with tracking and management of volunteers and student workforce members. Coordinate with staff, supervisors, Division Administrators, and faculty to assist with volunteer and workforce member tracking and management. •Assist with the creation and review of required forms and records for volunteers and student workforce members in compliance with Department, School, and University policies and procedures. •Maintain and request Department training records for new and existing workforce members.
40% Academic Human Resources Support Courtesy Clinical Faculty Appointments •Assist with the courtesy clinical appointment process including receiving, reviewing, and ensuring the accuracy and completeness of documents related to courtesy appointments and creating ballots for faculty votes. •Support the report of participation and annual reappointment process for courtesy clinical appointments, duties include tracking responses, correspondence for our annual survey, collecting CVs, and providing reports for analysis.
Faculty Promotions •Set up and coordinate meetings for three department promotion committees (academic, courtesy clinical, paid clinical). •Receive, review and ensure the accuracy and completeness of paperwork for faculty promotion packets.
Regular Faculty Appointments •Receive, review, and ensure the accuracy and completeness paperwork needed to complete appointments. •Assists with correspondence, documentation, and workflows necessary to complete appointments. •Creates faculty ballots and conduct votes.
Faculty and Staff data maintenance •Perform regular audits of faculty and staff information •Ensure personnel files are kept in a consistent manner •Perform regular audits of shared drive to maintain consistent, accurate records.
20% Administrative Support •With HR Team, develop a regular schedule of Workday reports to run and share with HR Team. •Assist with data corrections and time and absence requests. •Respond to inquiries and route to the appropriate people as needed. •Assist with data and document management and related tasks as needed. •Assist with Department-wide electronic and print communications. •Assist the HR Team in identifying department HR needs, recommending changes, and implementing improvements. •Support the Department’s Central Administration, participating in projects, activities, and meetings as needed. •Perform related duties as assigned
MINIMUM REQUIREMENTS: •High School Graduation or equivalent and three years of office experience including at least six months of experience in a human resources or related setting OR equivalent education/experience.
ADDITIONAL REQUIREMENTS: •Must be proficient using Microsoft suite of products including Excel, Word, email, etc. •Outstanding organizational skills and strong initiative and follow-through. •Excellent problem-solving, detail orientation and ability to adeptly manage multiple priorities. •Strong data entry skills and ability to use database tools. •Strong interpersonal skills and ability to communicate effectively at all levels within an organization. •Ability to maintain positive work atmosphere and handle confidential or sensitive information.
DESIRED: •Proficiency with UW HR/Payroll systems, including Workday and UWHires.
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.