Research - Laboratory/Non-Laboratory, Staff/Administrative
Department: Office Sponsored Research Salary/Grade: EXS/8
As a staff member of Northwestern Sponsored Research (SR), the Associate Grants Officer is an integral part of the institutional infrastructure that supports an innovative research ecosystem for ten schools and colleges, all centers and departments across three campuses (Chicago and Evanston, Illinois and Doha, Qatar) at Northwestern University, a distinguished AAU institution.
Reviews and ensures accurate and timely submission of University wide sponsored research grant proposals for standard and routine activity and for more complex submissions, such as program project grants. Provides administrative oversight for resulting awards. Manages a larger constituency with a moderate degree of complexity in comparison to higher level positions.
Northwestern Sponsored Research is committed to being BRAVE (Battling Racism And Valuing Equity). Through deliberate words and actions, we endeavor to confirm to our colleagues that we see them and acknowledge their humanity and value.
The Associate Grants Officer will support the OR mission and values by exhibiting the following: understand empathy, model accountability, ensure fairness, embrace community and value creativity. The incumbent will strive to provide excellent service when performing job responsibilities.
Note: (a) Not all aspects of the job are covered by this job description. (b) The primary work location for this position is Chicago, Illinois (travel to other campuses is required to foster necessary relationships). For the immediate term, the interview process and position will be remote – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is temporary. Local, on-campus work will be required once the University and this role resume an operational status that supports it
Oversees and ensures accurate and timely submission and provides oversight for University wide research grant proposals such as multi-school, multi-institutional proposals such as program project grants and other complex submissions.
Reviews incoming award terms, flags and addresses unusual circumstances internally and externally, maintaining fair but firm positions to obtain optimum conditions for the University and the PI. Recommends award agreements for university endorsement.
Serves as a trainer of sponsored research. Represents Office of Sponsored Research (OSR) in meetings in conjunction with more senior OSR staff. Assumes full level of contact with faculty. Handles complex issues with sponsors.
Focuses on more complex compliance issues such as effort reporting and export controls and serves as a resource to more junior staff in this regard. Determines that all University & sponsor requirements have been met prior to University's endorsement & submission of proposals and acceptance of awards.sors.
Performs other duties as assigned.
BA or equivalent in education, experience &/or training.
A minimum of 3 yrs experience in the administration of sponsored research at an educational institution, in the federal government or at some other entity engaged in sponsored research.
Intermediate level of knowledge of:
Federal regulations related to research administration, including Uniform Guidance and RTC terms and conditions
Other major federal funding agency guidelines
Major sponsor electronic systems such as Grants.gov, Commons, & FastLane
U.S. Patent Law, the Bayh-Dole Act and Federal Acquisition Regulations & related supplements
Recent OIG audit fndings and agency audit work plans
Minimum Competencies: (Skills, knowledge, and abilities.)
Computer proficiency -software use may include Microsoft Office suite, PowerPoint, Word, Excel, and Access, web browsers, email and systems including InfoEd, MyHR(FASIS), PeopleSoft, eRA Commons, Research.gov, Fastlane and various sponsor systems
Compliance –honor Northwestern University policy and external regulatory requirements
Communication -oral and written communicates effectively one-to-one, in small groups and in public speaking contexts; concise emails, letters and proposals while using appropriate vocabulary and grammar.
Decision Making -follows and teaches others to follow a process method for problem solving.
Dependability -effectively performs duties and responsibilities; displays attention to detail; supports organizational policies; anticipates demands pressures of assignments and adjusts accordingly.
Diversity -creates an environment of understanding and acceptance; solicits input from a wide variety of people and functions; seeks inclusionary practices
Ethics and Integrity -follows through on commitments; incorporates honesty, mutual respect, civility and fairness in daily actions, demands trustworthiness from others; demonstrates courage and objectivity
Grant Administration-manages grant application process; assists with preparation and submits pre and post-award award requests to sponsor
Initiative-exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
Judgment -demonstrates logic, rationality and objectivity; shows common sense; uses all available information to make practical decisions
Listening -actively listens to others' opinions and ideas; respects and seeks to understand differences in opinions.
Meets Deadlines-displays consistency and success in adhering to deadlines.
Multi-Tasking-demonstrates ability to work on multiple projects simultaneously.
Negotiations–seeks common ground to accommodate the conflicting needs and wants of different stakeholders
Organization-plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail; targets projects or initiatives that require special attention and focuses on key tasks when faced with limited time and or resources.
Problem Solving -formulates realistic plans and contingencies and establishes appropriate measurements of anticipated results
Research Regulations-demonstrates knowledge of federal, state and local regulations governing the participation of human and animal research subjects.
Bachelor’s degree or equivalent combination of education, training, and experience.
Previous work experience in the administration of sponsored research at an educational institution, in the federal government, or at some other entity engaged in sponsored research
The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Internal Number: 41250
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.