Research - Laboratory/Non-Laboratory, Staff/Administrative
A cover letter and resume are required for consideration for this position. The cover letter should be included in the same document as your resume and address your interest in this position and outline particular skills and experience directly related to this position.
The Department of Environmental Health Sciences (EHS), a unit within the School of Public Health is seeking an experienced, self-motivated, and detail-oriented administrative professional with a positive attitude, service orientation and a commitment to excellence to join our administrative team. The position supports a vibrant and diverse academic community of faculty, staff, and students. The administration associate provides comprehensive administrative support as the single point of contact for select departmental faculty and is responsible for post-award processes.
The administration associate must have excellent interpersonal skills to be able to partner with colleagues at all levels and within multiple university offices. This position requires strategic thinking and a proactive individual who will approach the work with a customer service orientation. The position collaborates with Principal Investigators (PIs), U of M Financial Operations and UM research offices ensuring research awards are received, budgeted, and expended efficiently in compliance with federal, state, funding agency and University of Michigan regulations, policies, and procedures.
The individual in this position provides a full range of highly responsible administrative and skilled secretarial support as part of the department administrative team. This position is also responsible for accurate and timely post-award financial management of research grants and contract.
Administrative support duties: Provide administrative academic and research support to select departmental faculty, such as coordinating meetings, travel arrangements and event planning. Process expense reimbursement reports and/or other associated payment forms. Manage purchase orders and non-PO requests including software, computers, and supplies. Administer PeoplePay payments for students, guests and others as needed. Reconcile department PCard. Serve on department committees. Handle correspondence of highly sensitive and confidential nature.
Post-award research administration: Working with the departmental accountant to manage a select faculty portfolio of post-award financial activities. Monitor project budgets prospectively. Reconcile a portfolio of grants and contract expenses to ensure compliance according to award guidelines and associated projections. Update encumbrances and expenditures in accordance with budgetary allowability and university and sponsor regulations. Provide financial reports to PIs, department, and sponsors.
Prepare and process appointment change requests (PAR), budget allocations, journal entries and vouchers. Perform required project closeout actions including review and resolution of UGs and FSRs. Closely monitor personnel effort on projects and plan in accordance with university and sponsor policies. Work with department and central offices to resolve financial, HR and payroll issues. Set up new awards, including sub-PGs, subcontracts, consulting agreements and cost sharing. Interpret university, federal and other sponsor policies and advise on their implications. Maintain detailed project files.
Bachelor's degree or equivalent combination of education and experience. Minimum of 3 years progressively responsible experience in finance and research administration, preferably in an academic setting.
Excellent interpersonal skills. Ability to communicate effectively, both in verbal and written form. Superior organizational skills, including high level of accuracy and attention to detail while exercising good judgement. Able to work independently or collaboratively as a part of a team. Knowledge of federal funding guidelines and policies and procedures related to sponsored research. Demonstrated competence in developing and refining reports, along with experience and detailed knowledge of transaction processing and general financial activities; ability to work under pressure of deadlines and competing priorities; ability to complete tasks in a timely manner.
Experience with University administrative and business tools such as M-Pathways, Business Objects, MReports, eRPM and Concur. Prior experience with federal funding agencies such as NIH strongly preferred. Knowledge of univeristy policies and procedures, especially in the areas of sponsored projects, human resources, procurement and travel/hosting. Reasonable knowledge of accounting principles and applications.
We are seeking an experienced and dynamic employee with a commitment to contributing to a diverse, equitable and inclusive environment for all members of our community.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 201183
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.