The mission of the Office of Academic Affairs is to create and support an environment that advances IUPUI's institutional mission of achieving international distinction in education, scholarship, and public service. The office provides leadership for continuous improvement in academic programs, faculty development, and, ultimately, student success.
The Office of Academic Affairs is led by Executive Vice Chancellor Kathy E. Johnson . As IUPUI's chief academic officer, Dr. Johnson provides leadership for all aspects of the academic enterprise and serves as IUPUI's chief executive officer in the chancellor's absence.
Support administrative and communication needs in the Office of Academic Affairs.
Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
Monitors the use of office supplies and equipment; reorders items as required.
Ensures that office procedures and policies are being maintained and communicated.
Compiles, copies, sorts, and files records of office activities.
Provide administrative support for the office: greet visitors and provide customer service in-person and via phone and email.
Organizes office operations and procedures, such as creation of Word and Excel files, flow of correspondence, filing, and other office services.
Provide support for print and electronic communication efforts related to programs, initiatives, events and updates (includes website, social media, invitations, program booklets, etc.).
Hire, train, and supervise part-time student employees to meet Academic Affairs' customer service and clerical needs.
Collaborate with director of academic affairs and strategic initiatives for IUPUI Faculty Council needs - logistics, communication, etc.
Manage campus awards process in collaboration with the senior associate vice chancellor for academic affairs and program coordinator.
Serve as a liaison to Senior Academy board to provide communication and administrative support.
Reports directly to the executive assistant to executive vice chancellor and chief academic officer.
May perform other duties related to office administrative needs.
High school diploma or GED
2 years of relevant experience
Three years of experience in a fast-paced, diverse, higher education setting
Proficient communication skills
Effective interpersonal skills
Excellent organizational skills
Demonstrated ability to maintain confidential information
Demonstrates excellent judgment and decision making skills
Ability to simultaneously handle multiple priorities
Maintains a high degree of professionalism
Ability to interpret, apply, and abide by the Federal Education Rights and Privacy Act (FERPA) and university policies and procedures
Capable of taking initiative, assuming responsibility, and must possess a learning orientation to changing technology and trends
Knowledge of university administrative systems (Cascade WCMS, Kaltura, MS Teams, etc.)
Familiarity with the following : HTML/CSS, Adobe Creative Suite products, content management systems, OnBase, Qualtrics, and email marketing systems
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at email@example.com or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.