Procurement Contracting and Payment Services at West Virginia University is seeking applications for a Payment Analyst. The incumbent Performs independent compliance reviews of invoices submitted for payment for the University and its affiliates to ensure all payments are made in compliance with all applicable policies and procedures. Develops payment strategies and policies, leads execution against those strategies, and manages internal and external stakeholder relationships to ensure the greatest value for the University.
In order to be successful in this position, the ideal candidate will:
Analyzes invoices/transactions submitted through various sources and electronic systems to identify potential issues or unallowable practices. Audits contract pricing and addresses unfavorable variances, as well as ensures proper application of university, State and/or Federal rules, procedures, law, or code.
Works with the Payment Manager in establishing effective payment strategies and negotiating most favorable payment terms with suppliers.
Analyzes, documents, and presents complex category or supplier-specific operational/financial data to stakeholders/executives.
Identifies and leads continuous process improvement efforts.
Monitors and measures supplier performance and compliance; identifies and recommends ways to resolve performance issues.
Maintains confidentiality of any relevant sensitive credit card, contractual, financial, or tax information.
Analyzes PCard spend/usage data to determine appropriate spending limits, ensuring the University remains in good standing in terms of credit.
Assists with the implementation and ongoing management of all applicable financial systems (Oracle, the State of WV's financial system, the eProcurement system, travel and expense software, bank software etc.).
Serves as a subject matter expert on all payment related systems for both internal and external stakeholders. This includes providing training and/or trouble shooting.
Coordinates the development and implementation of payment-related policies and procedures, as well as strategic payment program goals.
Manages internal and external stakeholder relationships, including communicating and educating stakeholders about payment policies and procedures, troubleshooting issues, and managing vendor relationships.
Bachelor's degree in Business Administration, Finance, Communications, or relevant alternative, or equivalent experience.
A minimum of one (1) year of experience in accounts payment, finance, and/or business management.
Ability to manage change throughout a large organization.
Ability to engage, educate and support internal customers, staff and business units.
Excellent initiative, attention to detail, organizational, and prioritization skills.
Ability to excel in a fast-paced environment, and to multi-task.
Strong oral and written communication skills. Must be able to communicate clearly with customers, vendors and other business contacts.
Working knowledge of automated financial information systems (Oracle preferred).
Understanding and application of federal and state/local law, code, regulations, and tax reporting regulations applicable to payment processing.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley -- the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: Jul 19, 2021
Posting Classification: Non-Classified
Exemption Status: Exempt
Benefits Eligible: Yes
Internal Number: 233883
About West Virginia University
West Virginia University, founded in 1867, has a long and rich history as a public, land-grant institution. WVU encourages scholarship and offers high-quality academic programs while serving the state of West Virginia and the nation. WVU statewide includes campuses in Beckley, Charleston, Keyser, Martinsburg and Morgantown – which has been ranked as a #1 Small City in America. WVU is an R1 Doctoral Research University (Highest Research Activity), one of only 115 nationwide. WVU offers 212 degrees throughout the 14 colleges and schools. Areas of specialty include STEM education, healthcare in Appalachia, shale gas utilization, radio astronomy and forensics. WVU researchers have helped confirm the existence of gravitational waves and uncovered diesel vehicle emissions discrepancies. Statewide, there are over 31,000 graduate and undergraduate students along with 190,000 alumni worldwide. WVU is reinventing West Virginia’s future by strengthening education, healthcare and broad-based prosperity.