Senior Staff Assistant-Saunders College of Business 5899BR Saunders College of Business SCB Dean's Office
Detailed Job Description Provide high quality and timely assistance to the Senior Associate Dean and all faculty in a variety of administrative processes and projects at the dean's office. Demonstrate initiative and leadership in facilitating communication with different stakeholders, coordinating tasks, coaching others in new skills, and facilitating team-based environment by willingly providing backup for other staff at the dean's office when needed. This position reports to the Senior Associate Dean.
Develop and maintain SCB's calendar for administrative actions, Dean's Executive Council meetings, Admin Council meetings, faculty/staff meetings and special events. Includes taking meeting minutes and following up on action items.
Assist in guiding the tenure and promotion committees annually by coordinating committee chairs, tracking the terms of members and organizing all files and documents. Provide administrative support to Senior Associate Dean/Dean by tracking and providing information/data regarding SCB promotions and tenure. Responsible for collecting and submitting tenure and promotion packages to the provost office.
Record faculty information into SCB databases (resume, transcript, and certification) for AACSB review purposes. Serve as the point of contact for the Sedona system. Responsible for various data conversion and entry into the Sedona system each semester. Update faculty profile, status, committee assignments, teaching schedule and student evaluations in the Sedona system as needed.
Work with Senior Associate Dean and department chairs on annual committee assignments and help draft committee charges. Keep track of university and college level committee assignments and serve as the contact person with academic senate on any changes to AS and university committee memberships.
Work with the Senior Associate Dean to manage, update and revise SCB policies, procedures and staff position descriptions as needed.
Update and maintain the SCB database on current faculty/staff in terms of date of hire, title, rank, tenure and promotion review schedule, etc. Update and maintain the SCB organization chart and the department structure document.
Support the faculty annual review process and work with department chairs to copyedit faculty annual evaluations as well as distribute to faculty. Keep track of faculty annual evaluation summary data and provide to the financial analyst.
Coordinate the processes for receiving and reviewing faculty applications for FEAD grant, summer scholarship grant, and student research grant, and follow up on grant reports from the recipients.
Work as the SCB contact with the Office of Compliance and Ethics to follow on faculty annual conflict of interest reporting, annual training on Title IX and cybersecurity, as well as responding and gathering documents for visa and immigration related issues for new faculty hires.
Maintain open communication and information sharing with PSAs and other staff in the dean's office. Be proactive in learning new skills and looking for ways to improve process efficiency and project quality. Coach other staff for new skills.
Have strong task and customer service orientation. Take the lead in coordinating tasks involving multiple departments and willingly cover for others when needed. Willing to take on new challenges and responsibilities when needed.
Other duties including but not limited to the following:
Coordinate the process for soliciting and reviewing faculty professional leave applications.
Coordinate the process for soliciting annual plans of work with endowed professors and schedule POW meetings with Senior Associate Dean.
Coordinate the process for reviewing and awarding emeritus status to retired faculty members.
Work with PSAs on reviewing and finalizing adjunct contracts and request signature from Senior Associate Dean.
Coordinate with the Academic Integrity Committee as needed and provide guidance on the timeline and proper procedure for reviewing student conduct and grade dispute cases.
Required Minimum Qualifications
Three to five years of experience working in an administrative setting. Experiences working with faculty in academic institutions preferred.
Strong organizational skills, attention to detail, ability to prioritize and manage multiple tasks, and ability to complete projects under time constraints
Ability to handle highly confidential information in a professional manner
Strong computer skills (internet, Microsoft office suite, Outlook email)
Strong data management and analysis skills using Microsoft Excel
Strong interpersonal skills and an ability to work effectively with others in a team environment;
Verbal and written communication skills
Professional Area: Employment Category: Fulltime Staff Job Function:Wage Band:
Required Application Documents
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .