Responsibilities include coordination of the daily operations of the department.
Specific accountabilities include:
Greet visitors and ensure the reception area creates a welcoming environment.
Ensure efficient execution of administrative procedures and processes central to the department.
Respond promptly to requests for information and referrals to other resources as appropriate.
Manage calendars, itineraries, contacts, and correspondence of department.
Coordinate with vendors and service providers.
Assist with onboarding new employees.
Maintain adequate office supplies and other material required for the operation of the department.
Research services and pricing, process quotes, create PO's and requisitions and submit for timely payment.
Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports.
Responsible for departmental communication to include: website maintenance, newsletters, posters, invitations, etc.
Responsible for all aspects of planning and execution of department events and functions, including travel arrangements.
Monitor departmental budgets and report on status, variances, and potential issues.
Responsible for building and room scheduling and service requests, as required.
Coordinate work and schedules of students or casual wage employees, as assigned, including processing web time entry.
May be responsible for the timely and efficient execution of special projects, additional activities, committees, and other work unique to the department, division or function, as assigned.
Solid skills and experience in Microsoft Office Suite including: Excel, Gmail, and Google docs are essential as well as the ability to learn Colgate-specific databases.
The capacity to work well independently, with little direction and as part of a team is crucial.
Excellent written communication and grammar skills.
High regard for detail are required.
Demonstrated organizational skills and the ability to coordinate complex projects, manage data, and prioritize multiple responsibilities.
Strong customer service skills.
Capable of working collegially with diverse individuals and for managing confidential and sensitive information.
A minimum of one year of administrative office experience or other relevant experience is preferred.
Titanium, FAMIS, and EMS knowledge is preferred.
A minimum of an Associate's degree or a combination of education and experience.
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.
Internal Number: 3486
About Colgate University
Colgate University is a highly selective residential liberal arts institution distinguished by academic excellence and interdisciplinary inquiry. Located on a beautiful campus in upstate New York, Colgate takes pride in the active engagement of its students and faculty in local, national, and global communities.