Join a vibrant campus community whose excellence is reflected in its diversity and student success. Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Graduate Social Work invites applications for the position of Department Coordinator (Clerk 2).
West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. The University offers more than 100 graduate and undergraduate programs in the sciences and mathematics, business and public management, arts and humanities, health sciences, education and social work, music, and interdisciplinary studies. The Department of Graduate Social Work is home to close to 300 students earning their Master of Social Work (MSW) at both the West Chester and Philadelphia campuses. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.
This position is responsible for the coordination and delivery of a full range of administrative services for the Graduate Social Work Department that houses both a Master of Social Work (MSW)Program and Certificate in Gerontology for the West Chester and Philadelphia campuses. WCU's MSW Program Specialization is Advanced Practice with Individuals, Families, and Communities, an approach to social work that addresses well-being from a trauma-informed, recovery perspective grounded in human rights. Focusing on human rights as the key to social justice and sustainable wellness, practitioners regularly engage advocacy, policy and research. The simulation-based curriculum provides students opportunities to demonstrate competency in utilizing this approach as they prepare to respond to complex and contemporary issues in a range of interprofessional settings.
Under the Direction of the Department Chair and MSW Program Director, the Department Coordinator will provide support to the Department Chair, the Field Director, the Gerontology Certification Program, faculty, staff and students.
The ideal candidate values professionalism, organization, initiative, and respect for confidentiality.
Directing phone, email and in-person inquiries
Ensuring that processes are handled in an efficient, expedient, and timely manner,
Supporting the Department Chair Support including managing calendars and tasks.
Coordinating all aspects of department meetings for the Chair, including calendar invitations, room reservations, agendas, minutes and materials o
Supporting all aspects of Chair’s faculty evaluation responsibilities
Preparing drafts of letters for review
Coordinating orientation events for students and Field Instructors at the beginning of each semester on both campuses including reserving space, ordering food, and managing invitations
Coordinating appreciation events at the end of each academic year
Coordinating outside speakers
Supporting SIFI trainings
Managing all aspects of hiring process for External Field Instructors
Processing payment requisitions
Assisting prospective Gerontology Certificate students
Ordering marketing materials
Facilitating purchasing and recording of all faculty development funds
Assisting in coordinating all department meetings
Recording, documenting, and posting minutes for all department meetings
Ordering of office supplies
Assisting with all aspects of the state licensing process
Assisting the securing of permission for Independent Study
Reconciling monthly department P-card statements
Processing expense and purchase requests
Coordinating the processing of departmental hiring paperwork for faculty and staff
Coordinating voting process for adjunct faculty
Overseeing campus visits for faculty search candidates
Assisting with onboarding of new faculty and staff
Supervising and directing the work of the work/study student(s) assigned to the department
Developing and implementing training programs for work/study students
Preparing bi-weekly payroll time sheets for work/study student(s)
Assisting Graduate Assistants with assignments as needed
. Six months as a Clerk 1 or completion of a high school business curriculum that included attaining proficiency in Microsoft Office programs including, Outlook, Word, and Excel, or equivalent experience and/or training which provided the required level of knowledge, skills and abilities • Preference given to candidates with an Associate degree or higher
Required Knowledge, Skills & Abilities:
Demonstrated proficiency in Microsoft Office Programs including Outlook, Word, and Excel.
Proficiency in standard office procedures and practices
Attention to detail and accuracy
Excellent English oral and written communication skills, including grammar, spelling, & punctuation.
Ability to independently prioritize task completion and to adapt to changes in priorities or turn arounds as needed.
Ability to compose straightforward, informational correspondence and to carefully proofread one’s own and other’s written materials
Strong organizational skills including creating and maintaining logical organization of electronic files and folders
Ability to understand and follow oral and written instructions and to maintain accurate records/notes
Willingness and ability to maintain confidentiality and follow all university requirements with respect to the handling of confidential student and personnel information is essential.
Maintain a professional demeanor and good working relationships with all department staff, students, and visitors.
The University offers an excellent benefits package including tuition fee waivers for self and dependents.
Applicants must successfully complete interview process to be considered as a finalist.
Developing and sustaining a diverse faculty and staff advances WCU's educational mission. The University is an equal opportunity, affirmative action employer encouraging diversity. Women, persons of color, veterans, and persons with disabilities are encouraged to apply.
All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment criminal background and consumer reporting checks.
Internal Number: 21-119
About West Chester University of Pennsylvania
West Chester University (WCU) of Pennsylvania is among the top regional comprehensive public universities in the nation, serving more than 17,500 students at the undergraduate and graduate levels with a national reputation for excellence, value, and student success. Founded in 1871 as an institute for teacher preparation, West Chester offers more than 118 undergraduate and 103 graduate programs in more than 50 fields of study. In addition to the main campus in West Chester, the University offers programs through its graduate center, the Philadelphia campus, and online. Five colleges and two schools comprise the University: Colleges of Arts and Humanities, Business and Public Management, Education and Social Work, Health Sciences, and the Sciences and Mathematics, as well as the School of Music, and the School of Interdisciplinary and Graduate Studies. Located in Chester County (25 miles from downtown Philadelphia) the area combines the best of enjoyable daily living with easy access to the full spectrum of country and city attractions. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.