University Administration seeks a Senior Grants & Contracts Analyst who will work alongside faculty and fellow colleagues to support pre-award activities for the Research Development Team. The primary goal of this position is to ensure timely, accurate, and efficient proposal preparation for various funding agencies and award types while meeting sponsor deadlines. This position reports to the RDT Director. While this role may assist with some aspects of non-sponsored funds (fellowships), the primary goal of this position is to ensure timely, effective and efficient functioning of sponsored funding.
Will work independently a majority of the time, on complex or highly complex grants/contracts.
Will provide high-level, professional administrative guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
May interact with external research/administrative professionals.
Specific Duties & Responsibilities:
Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (ORA, or JHURA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
Review all sponsored project proposals for faculty prior to them being forwarded to ORA/JHURA for signature.
Review involves accuracy, content, adherence to all relevant guidelines.
Responsible for the timely preparation of proposal budget for PI review.
Provide instruction, preparation assistance and support related to grant application procedures.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Support PI with administrative assistance for all IRB and ACUC protocols.
Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Independently manage all assigned grant submissions to ensure timeliness and accuracy.
Work with international sites in terms of compliance.
Provide excellent customer service to all faculty.
Responsible for the timely submission of JIT's.
Maintain ongoing updates and communications related to current grants and contracts, this includes relevant updates and reports to the RDT Director, as needed.
Remain updated on changes in policy and sponsors' requirements
Will supervise non-exempt staff (Budget Analyst approved in FY23 budget)
Other duties as assigned
Minimum Qualifications (Mandatory):
4 years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Special Knowledge, Skills & Abilities:
Knowledge of accounting and budgeting theory and practices required.
Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Ability to make independent judgments and to act on decisions on a daily basis.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
CRA certification preferred.
Classified Title: Sr. Grants & Contracts Analyst Role/Level/Range: ATP/04/PD Starting Salary Range: $59,870 - $82,250 annually (commensurate with experience) Employee group: Full Time Schedule: M-F, 8:30 am - 5:00 pm Exempt Status: Exempt Location: School of Medicine Campus Department name: Vice Provost Research Office of Personnel area: University Administration
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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