A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Since 1841, the College of Literature, Science, and the Arts (LSA) has been the heart of The Michigan Difference, educating young leaders through a rich liberal arts curriculum and creating new knowledge through world-class research and scholarship. We offer more than 100-degree programs in over 75 academic departments and programs. Every LSA program is among the best in the U.S. with more than 40 programs in the top 10 and 5 programs are the best in their fields. Our alumni network is over 200,000 living LSA graduates and 90% of our seniors go on to enter the workforce or attend graduate school. Learn more about LSA athttp://www.lsa.umich.edu/.
As part of the largest College at the University of Michigan, LSA Finance employs more than 80 staff who provide financial, procurement, and research administration support to over 100 units. We are currently seeking well-qualified applicants for a Purchasing Clerk Intermediate role to provide procurement support services for LSA units. The purchasing clerk is a key member of the LSA Procurement Business Office, who partner with faculty, staff and students to procure goods and services for the college. As one team, the analysts, business office staff, and procurement staff work together as the financial resource for assigned units.
Purchase Order and Invoice Processing
Using a procedural approach, place orders via various UM proprietary systems (ePro, Pcard, markesite, SSP) for purchases or payments entered into the LSA On-line Purchasing request system (OPS) or other methods as needed. Monitor purchasing activity, assess order roadblocks, identify potential delays or shipping issues, keep team lead and requester informed. Verify procedures, practices and policies are properly followed in terms of department, school, University or outside agencies requirements. Effectively and efficiently process requests in a timely manner in compliance with fulfillment goals and other deadlines as directed.
Regularly run system reports, review comment reports, monitor back orders, resolve unfulfilled orders or unpaid invoices. Provide adequate documentation and communication to requester as order or invoice progresses through the various steps until completion. Attach emails or other support documents in OPS. Reconcile PCards, open encumbrances. Perform other responsibilities as assigned.
Strive for timely responses, provide adequate answers or alternatives which leave the requester satisfied and confident in ability to handle their situation. Provide a pleasant, courteous, non-confrontational approach in assisting faculty, staff and students. Strive to be self-aware and an active listener who is willing to readily assist requester with resolving purchase or payment needs.
Supplier sourcing and policy compliance
Determine best method to procure, advise requester of options when warranted, work with SSC to create and update supplier records. Coordinate with appropriate parties to accomplish tasks, monitor and assure department protocols or other guidelines/restrictions are followed. Perform timely follow-up, document emails/comments in LSA On-line Purchasing system (OPS).
Interpersonal Communications & Interactions
Assess audience to adapt approach in terms of manner and level of information to ensure clear and concise responses. Self-identify impact on team members with regards to attendance, coverage and workloads. Identify areas where specific assistance is needed to improve performance of the office as a whole. Attend and/or participate in training which broadens understanding and enhances the work experience; DE& I, LEAN, LSA Finance meetings, etc.
Lean and Continuous Improvement
Actively participate in daily lean huddles, identify and share opportunities for improvement and lead projects related to continuous improvement.
High school diploma or equivalent is necessary. Attention to detail and accuracy is essential; excellent verbal and written communication skills; strong organizational skills; able to multitask, set priorities and work independently as well as part of a team with a strong commitment to providing excellent customer service; ability to work effectively with a diverse group of faculty, staff and students; computer competency for word-processing, spreadsheets, database, and data retrieval programs in a file-server environment. Duties and tasks are varied and may be somewhat complex.
Intermediate level requires two or more years of experience in procurement/purchasing, preferably with a clear knowledge of the University's M-Pathways systems and Procurement policies and procedures.
The target salary for this position is around $45,200. The actual salary offered may be higher based on the qualifications and experience of the selected candidate.
The College of Literature, Science, and the Arts seeks to recruit and retain a diverse workforce as a reflection of our commitments to serve the diverse people of Michigan, fulfill the College’s Guiding Principles, and sustain the excellence of LSA.
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 201168
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.