At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Application Review Date
The First Review Date for this job is: August 2, 2021
The ASUC Student Union is the campus 'living room,' offering everything from co-curricular opportunities to fun, creative activities. It serves all students and seeks to create an inclusive campus community, thereby enhancing the student experience at UC Berkeley. To this end, we provide quality services and programs that foster experiential learning opportunities and ensure a sustainable organization. We derive income from student fees, retail operations, vending, food service, and a variety of self-operated units such as the Art Studio, Creative Lab, and Events Services. We manage and operate multiple facilities including the Lower Sproul Student Union Complex, Anthony Hall and Anna Head Alumnae Hall, which house the ASUC student government, Graduate Assembly, Multi-Cultural Center, Public Service Center, LEAD Center, SERC, Basic Needs and much more. Finally, we provide financial and accounting services to approximately 25 ASUC Government Officers, Graduate Assembly Executive Officers, and over 1,400 student groups and 40 student publications. The Student Union is a department within the Division of Student Affairs and reports to the Dean of Students.
Reporting into the ASUC Student Union in the Division of Student Affairs, the Event Production Supervisor manages high profile campus-wide events for students, staff, faculty and external clients. The position is directly responsible for managing events and equipment set up in campus spaces including MLK JR. Student Union, Lower Sproul, Anna Head Alumnae Hall, Clark Kerr Campus Conference Center, California Memorial Stadium and all campus outdoor green space such as Memorial Glade and West Crescent among others. This position utilizes strong leadership and supervision skills to directly hire, train, evaluate and oversee day-to-day workflow for 15-20 student Event Set Up Staff and 2-3 Event Set Up Leads.
This position uses their skills as a seasoned, experienced professional, to provide comprehensive coordination and management oversight of moderately complex events and venues. This position generally works independently and frequently under the pressure of time and rapidly changing priorities. The work requires the incumbent to have knowledge of University systems, policies and procedures. The incumbent is required to practice excellence in judgment and political acumen.
In addition, the position is responsible for SU (Student Union) Events equipment inventory: tracking, storing, maintaining, and overseeing the repair and replacement of inventory and assets, as well as managing requipment inventory in EMS.
The event management support is for high visibility campus wide programs that include Homecoming Reunion Weekend, Cal Day, Summerfest, Caltopia, Free Speech Week, and Admissions Yield Recruitment and Outreach.
Because this position oversees the production of events on campus, this position typically works Tuesday - Saturday. Work schedule can be adjusted according to the weekly event needs. This position requires active engagement in UC Berkeley's mission, vision and values in addition to delivering an excellent customer service experience.
STUDENT SUPERVISION, TRAINING AND MENTORSHOP AND EVENT SET-UP MANAGEMENT:
Determines and coordinates student staffing needs.
Hires new student staff and prepares onboarding and training sessions, working with SU Admin team as appropriate.
Mentors and oversees the work and scheduling of event student staff. Coaches and manages corrective processes for student employees as needed.
Distributes and sets up work; monitors the progress of work of the department and participates in the selection, development and evaluation of staff to ensure the efficient operation of the function.
Ensures smooth-running, effective events, including leading the successful resolution of potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.
Assist with arrangements for the delivery, setup and removal of event equipment to and from the event venues.
Creates and executes detailed plans for complex events, audiovisual equipment setup and support, parking requests, custodial services, external vendor orders, space setup diagrams, and other event details as needed.
Track, store, maintain, and oversee the repair and replacement of Student Union.
Event equipment and other inventory and assets. Determine the lifespan of all SU Event assets and provide plans and time lines for each asset's replacement, assigning to appropriate budget years.Monitor equipment storage areas and ensure they are well organized and cleaned.
Review all event service orders and diagrams prior to setup to ensure accuracy, feasibility and adherence to fire code and other campus policies and compliance.
Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
Thorough knowledge of or the ability to gain knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.
Knowledge of or the ability to gain knowledge of University policies and procedures relating to the use of University facilities, event management and presentation.
Demonstrates good judgment in making decisions and managing events. Skill in effectively meeting budget and time constraints.
Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus for fundraising events. Skills to provide excellent donor stewardship.
Highly developed interpersonal communication skills including political acumen and social perceptiveness.
Excellent verbal and written communication skills to effectively communicate with diverse populations with competing priorities.
Highly developed judgment, decision-making and problem recognition / avoidance / resolution skills, including skill in determining those issues / problems that need to be brought to management's attention.
Knowledge of principles and practices of volunteer and student staff recruitment, supervision, motivation and evaluation.
Proven ability to work on several tasks simultaneously. Skill at responding effectively to priorities and setting deadlines.
Experience maintaining a high standard of productivity within a broad scope of responsibility despite frequent interruptions. Ability to complete large volume of diverse tasks efficiently, meeting established deadlines.
Ability to effectively work with invited guests, donors, government officials and university VIPs.
Knowledge of crowd management, crowd safety protocols, security and emergency procedures related to small, medium and large scale gatherings.
Ability to give clear directives and use independent, rational judgment to make optimal decisions.
Knowledge and skill to set and monitor work standards and protocols.
Outstanding customer service and communication skills.
Salary & Benefits
Salary is commensurate with experience. Hiring range is $62,300 - $72,000/annually. For information on the comprehensive benefits package offered by the University visit:
Please submit your cover letter and resume as a single attachment when applying.
This is a full-time, career position.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.