As a member of the FAS Human Resources Department and reporting to the Director of HR Programs and Operations, the FAS HR Department Administrator provides administrative leadership within the department and is responsible for the management of the department's administrative and financial operations.
Daily office operations
Information technology (computers/phones/etc.) including annual computer refresh program, software updates, and equipment management;
Provides state-of-the art working environment including proper ergonomics, fully functional and available printing and copying services;
Facilities management and space allocation;
Website content oversight in collaboration with the Programs' team;
Event planning and community-building activities for the department (including quarterly staff meetings, summer outing, holiday party, etc.);
Development of the FAS HR forecasts and budget
Tracking and monitoring spending against the budget
Advising leadership on spending priorities and limitations
Oversee procurement and accounts payable
Manage Aurora appointments for FAS HR staff
Position management and PREP requests for the department;
FAS HR datasets and production of analyses/projections (including service anniversary milestone reports, professional development reports, etc.);
FAS HR staff onboarding and offboarding;
Department payroll and absence management;
Work with HR managers on CRF submissions
FAS HR Job postings in Harvard Careers
FAS HR local recognition programs
Management of special projects
Collaborate with HR subject matter experts to provide project management support as needed. Examples might include planning for leadership transitions, work reallocation, HR new program implementation.
Point of contact for operational payroll and finance projects (not compensation related); examples might include the implementation of processes/protocols related to new regulations or policies.
Oversee special projects in collaboration with the Director of HR Programs and Operations. Examples might include implementation of Flexwork arrangements, developing a pilot for hoteling space for FAS HR, updating FAS 101 and other regularly used presentations, planning for department offsite meetings and follow up on FAS HR working groups.
May be asked to participate in HR programming for FAS in collaboration with the Associate Director of HR Programs and Communications. For example, may include co-leading the Mentoring Program or other FAS training or recognition programs.
Partner closely with the Executive Assistant to the Associate Dean on shared projects.
Please provide a cover letter when applying for this position
We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
BA required with a minimum of five years progressively responsible administrative experience. In lieu of a degree, 7 years of progressively responsible administrative experience.
Financial background including budget management
Proven ability in developing organizational systems and project plans
Solid knowledge of HR and payroll regulations and systems with relevant experience
Excellent problem solving, analytical, communication, and organizational skills
Excellent interpersonal skills and ability to communicate effectively with all levels of the University and with external organizations
Strong computer desktop applications and web management experience
Demonstrated facility w/Microsoft Office including the ability to work with large data sets in Excel
Working knowledge of financial charts of accounts and financial systems also preferred
Working knowledge of web publishers (such as OpenScholar) preferred
Prior supervisory experience desirable, but not required
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54878BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.