Reporting to the Assistant Director for Collections, the Collections Assistant will be responsible for a variety of tasks involved in providing a safe environment for the works of art in the Harvard Art Museums' collections. This public-facing position will also monitor classes and appointments in all of the Harvard Art Museums' facilities, engaging with visitors in a professional and courteous manner.
While this position will be required to work in both Cambridge and Somerville facilities, the primary location for this position will be the Cambridge facility.
Schedule: Monday – Friday; 10 am-6 pm
Duties and Responsibilities:
Safely execute the physical movement of artwork and complete all related documentation. The Collections Assistant will assist in making assessments concerning the safety of the artwork and take the necessary action and/or report problems to the appropriate staff. This position will be required to work in both Cambridge and Somerville facilities as assigned and perform other duties as required.
Ensure the safe and timely preparation of works of art by handling and moving art in the gallery's storage areas and all art viewing spaces.
Properly set up display furniture for appointments in all of the art viewing spaces and remove at the close of these appointments
Track and update art movement data in the museum database system
Monitor class and study appointments as assigned.
Provide instructions to visitors regarding the Art Study Centers guidelines and policies at the start of class and study appointments
Provide clear art handling instructions to visitors
Correct visitor behavior when necessary to protect the safety of the artwork
Assist with object handling during class and individual study appointments
Answer visitor questions regarding the artwork to the best of his/her ability using the collection information in the Museums' database
Art handling staff in the Collections Access Department will act as lead contact, on a rotating basis, for the following areas of responsibility as determined by the Assistant Director for Collections.
Art Viewing Appointments
Collections and Storage
PLEASE NOTE: During the current period of Covid-19 related restrictions, this position may start as a remote position, with the transition to onsite in Cambridge when the office reopens.
We continue to monitor the evolving COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
This position may be required to work occasional evenings and/or weekends.
This position requires pre-employment reference and background screenings, including an identity check and criminal background check
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of two years of art handling or related experience.
Bachelor's Degree strongly preferred. BFA in studio art or design or BA in art history or Museum Studies preferred; consideration will be given for equivalent related work experience.
Strong desire to work with the public. Experience working with the public in a customer service environment strongly preferred. Excellent interpersonal and communication skills (written and verbal).
Installation experience preferably in an art museum or gallery. Demonstrated experience with handling and installing a variety of art objects. Experience with gallery preparation; matting and framing skills; woodworking skills; mechanical ability and shop experience preferred.
Proficiency with computer software. Familiarity with The Museum System (TMS) is preferred. Demonstrated ability to prioritize tasks and to meet competing deadlines in a fast-paced, deadline-driven environment. Proven ability to establish and maintain effective working relationships with a variety of individuals and groups.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54745BR
About Harvard University Art Museums
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.