1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.
Posting Position Title: Senior Administrative Assistant
Required Skill/ability 3: Proven advanced computer skills with proficiency in Microsoft Word, Excel, Outlook, and PowerPoint. Proven ability to compose communications, review outgoing work for accuracy and completeness
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Sr. Administrative Assistant
Required Skill/ability 1: Proven proficiency in an administrative support role. Demonstrated ability to coordinate meetings and complex travel arrangements. Proven high level of accuracy and attention to detail; ability to manage multiple projects and effectively meet deadlines.
Required Skill/ability 4: Superior communication skills, both verbal and written. Strong customer service skills with the proven ability to interact with all levels of faculty and staff. Demonstrated professional demeanor.
Required Skill/ability 2: Demonstrated high level of professionalism and confidentiality. Excellent record of attendance and punctuality. Proven ability to take initiative, work independently and follow through independently.
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Internal Number: 66472BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.