Department: UPS Center for Interdisciplinary Studies
Advertised Salary Range: $35,568; Salary commensurate with education and experience.
Advertised Job Summary:
Advising Specialist and Administrative Support University of South Carolina Upstate STA00667PO21 Spartanburg, SC
Advising Specialist and Administrative Supportisresponsible for advising declared and prospective Interdisciplinary (IDS) students, promoting good advisement practices, and assisting with academic support. This position assesses students' needs, goals, interests, and prior academic experiences in order to guide students in the design and implementation of a successful academic plan. Perform a variety of duties in the operation of the Interdisciplinary Studies Center, its faculty (2 full time and 4 part time), and its students. Must be able to apply policies, balance priorities, work with limited supervision in carrying out internal working procedures, maintain confidentiality, and interact in a positive manner with students, faculty, other university departments, and the public.
Navigate IDS students through the major transitions of college enrollment. Maintains an advising load and works directly with students to accomplish educational goals. Key aspects include maintenance of the integrity of academic policies, while being a student advocate and fostering a culture of student responsibility and success, providing students with information about possible consequences of academic decisions, and creating plans of study. Assists students in the development of an educational plan including clarifying educational goals. Must maintain current knowledge of the IDS degree program.
Serve as first point of contact for student inquiries. Answer routine questions about registration, major changes, advisement course options, and related matters; route students and other individuals to appropriate department or office. Assign advisors for new, transfer, and change-of-major students; send notification correspondence to students. Send graduation letters and related correspondence.
Evaluate transcripts for transfer and change-of major students. Distribute advising lists and other advising-related materials to faculty and professional advisors. Assist in obtaining information on students.
Maintain accurate data for reports and informed decision-making. Keep advising statistics, work schedule, and other reporting documents up-to-date. Monitor and respond to students using advising software (Starfish).
Act as a liaison and assist with daily Center functions (screen calls and visitors, schedule appointments) for Chair, faculty, staff, students and community for IDS. Maintain order and functionality of department office space. Assist in supervising student workers. Retrieve and maintain copies of university forms related to general operations. Maintain IDS department budget. Maintain inventory of and purchase all office supplies, including items for computers, printer, and copier. Initiate, prepare, and forward all forms and correspondence relevant to computer needs, telecommunications, classroom assignments, work requests, instructional technology, room reservations, office furniture, room fixtures, facilities, maintenance, and educational supplies. Create and submit work orders to Facilities Management. Prepare purchase requisitions for items not purchased by credit card. Maintain and integrate Division calendar with that of the University, the Office of the Dean, Academic Affairs, Budget Office, Human Resources Office, Information Technology, Purchasing, etc., to ensure awareness and alignment of key events and deadlines.
When requested by Director, attend Center meetings and take minutes; maintain records for department. Create and maintain IDS Program of Study database. Assist in compiling information for IDS reports. Serve as P-card holder for IDS. Prepare travel authorizations, make travel arrangements, and prepare travel reimbursement vouchers. Support the Chair and Search Committee Chairs with searches for full-time faculty. Responsible for the timely and accurate hiring processing for all temporary faculty and staff in accordance with HR and Academic Affairs policies, procedures, and deadlines. Submit paperwork for extra compensation and summer compensation for full-time faculty.
Perform other duties as assigned by Director.
Advertised Minimum Qualifications :
Master's degree in Student Services or related field or bachelor's degree and 2 years of transcript review experience. Ability to work and motivate traditional and well as nontraditional students, strong computer and interpersonal skills required. A successful background check is required.
Full/Part Time: Full Time
Internal Number: 101866
About The University of South Carolina
The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.