Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,100 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition.
Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.
Reporting to the Director of Stewardship Programs and Presidential Events, the Associate Director of Special Events will join a talented advancement team that recently completed the College's largest comprehensive campaign. The Associate Dir/Director will be responsible for the strategy, planning, oversight and successful execution of the various, large and small, advancement events which cultivate, engage and steward donors of the College while supporting the fundraising and engagement priorities of the institution. The Associate Dir/Director must be a creative, innovative, self-starter, highly skilled in organization, prioritization, event planning and constituent engagement and be able to thrive in a fast-paced, dynamic work environment.
Major Areas of Responsibility
Plan and execute events sponsored by the office of advancement for donors, prospective donors and others to cultivate and steward constituents
Engage faculty, students and campus staff as appropriate. Specifically responsible for working closely with program managers in the advancement office and campus partners on logistics and supporting the operations of the stewardship, events and donor relations offices.
Develop strategic ideas with creative and innovative elements to enhance the event experience; design event program/content, schedule and coach event speakers, develop communication and marketing materials, and event-follow up to achieve desired outcomes.
Work collaboratively with Advancement Communications as well as others to develop and implement appropriate messaging at events.
With program managers, develop a series of content rich events that educate and engage external constituencies including, but not limited to:
Dedication and ground breaking events (buildings, space, programs, etc.)
Fundraising events (President's Council)
Social and athletic events
Alumni and parent events
Coordinate all event related logistics including venue, catering, invitations, menu, programs, presentation materials, decorations, signage audio/visuals.
In collaboration with colleagues, determine invitation criteria for special events. Organize and review invitation lists for consistency and accuracy.
Support technology needs including any mailing and special events software, web content, on-line registrations, etc.,
Coordinate with trustee, alumni and parent hosts regarding event details.
Develop and write event briefing materials and disseminate as appropriate to staff, hosts, speakers.
Ensure appropriate recruitment, training, and supervision of office, student, and event staff
Maintain up-to-date knowledge of best practices for event planning/management
Manage event budget and maintain fiscal responsibility; assess financial implications, and effectively negotiate event costs/contracts.
Consult with other campus partners on important campus event dates and update key advancement dates calendar with most up to date event information
Maintain accurate databases and records; complete all post-event reporting in a timely and accurate manner
Develop and institute a plan to thank and recognize hosts, speakers, volunteers.
Support technology needs including any mailing and special events software, web content, on-line registrations, etc.
Attend programs and events as required and provide on-site support and leadership; act as a college representative at all times.
Develop and communicates run of show/event timelines
Manage internal and external event volunteers before and on the day of the event.
Ability to work independently in a fast-paced, ever-changing, results-oriented environment
Conduct post-event review using data and feedback and provide appropriate metrics and analysis of event
Must be willing to work nights and weekends
Travel may be required
Other duties as assigned.
To prevent the infection and spread of COVID-19, and as an integral part of its public health and safety measures, College of the Holy Cross requires that all successful applicants show proof of full vaccination by an FDA-approved COVID-19 vaccine before beginning employment, unless an exemption from this policy has been granted. Applicants believing they need an accommodation of this policy because of a disability, sincerely-held religious belief, or otherwise should inform Human Resources after an offer of employment is extended; please do not include any medical, genetic, or religious information on your application materials.
Bachelor's Degree required
3 -5 years' experience in event planning preferably in the non-profit or higher education
Demonstrated proficiency in managing all aspects of event planning
Must be detail oriented, organized, and have the ability to plan months in advance.
Strong collaboration skills and ability to make sound decisions independently
Ability to think creatively and solve problems
Familiarity with Ellucian Advance or similar database preferred
An understanding of and appreciation for Jesuit, Catholic higher education
Proficient in all Microsoft Office suite applications and ability to use spreadsheets, reports, data queries and database systems
This is a full-time, exempt level position
The College of the Holy Cross is a private, Jesuit Catholic, undergraduate institution serving approximately 3,100 students. Founded in 1843, Holy Cross is the oldest Catholic college in New England and has a tradition of academic excellence. It is located atop Mount Saint James in Worcester, Massachusetts. The picturesque, 174-acre campus is an award-winning and registered arboretum.
Worcester is a city of approximately 170,000 people centrally located in the Commonwealth of Massachusetts. It is approximately one hour from Boston, Hartford, and Providence, and three hours from New York City. Worcester is known as the Heart of the Commonwealth. Worcester offers many cultural and recreational opportunities.
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
A member of the Higher Education Consortium of Central Massachusetts (HECCMA).
The College of the Holy Cross is a highly selective Catholic liberal arts college in the Jesuit tradition. It enrolls about 3,000 students and is located in a medium-sized city 45 miles west of Boston. The College seeks faculty members whose scholarship, teaching, advising, and on- and off-campus service demonstrate commitment to the educational benefits of a richly diverse community. Holy Cross aspires to meet the needs of dual-career couples, in part through its membership in Higher Education Consortium of Central Massachusetts (http://www.heccma.org) and the New England Higher Education Recruitment Consortium (https://new-england.hercjobs.org/)
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ABOUT COLLEGE OF THE HOLY CROSS: Founded in 1843 in Worcester, Massachusetts, the College of the Holy Cross is among the nation's leading liberal arts institutions. A highly selective, four-year, exclusively undergraduate college of 3,000 students, Holy Cross is renowned for offering a rigorous, personalized education in the Jesuit, Catholic tradition. Holy Cross highly values the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work at The College is to accept an invitation to participate in the growth and development of all campus members, students, faculty and staff. The College's commitment to diversity is an important feature of the Holy Cross education. Informed by the presence of diverse interpretations of the human experience, Holy Cross is building a community marked by freedom, mutual respect, and civility. We seek others who support our values of diversity and inclusiveness. Job candidates of all diverse backgrounds who embrace the open and inclusive culture of Holy Cross are welcome and encouraged to apply.