The Assistant Director of Biomedical Graduate Programs will work collaboratively with other staff in the BRET office and the program directors to ensure that strong students are recruited and then supported at Vanderbilt. The position will involve outreach to prospective students, facilitation of the interview and selection process, assistance with curriculum implementation and analysis of efficacy of recruitment process. Additionally, the Assistant Director will co-direct the Vanderbilt Summer Science Academy, which has overarching administrative responsibility for multiple undergraduate summer research programs and also provides intellectual and social enrichment activities for the participants.
The Office of Biomedical Research Education and Training (BRET) supports and coordinates graduate education, postdoctoral training, minority affairs, career development and education initiatives for the Vanderbilt biomedical community. The Interdisciplinary Graduate Program and the Quantitative and Chemical Biology Program within BRET are the two main umbrella graduate programs that recruit biomedical Ph.D. students to Vanderbilt. These programs are responsible for organizing the first year of the graduate students' education and training, which is achieved via a collaborative effort between the BRET office staff and Vanderbilt faculty
Duties and Responsibilities
Report to and work in close collaboration with the directors of the Vanderbilt Interdisciplinary Graduate Program (IGP) and the Quantitative and Chemical Biology Program (QCB).
Work closely with all members of the BRET staff. Coordinate bi-weekly standing meetings of the BRET director, program directors, program manager, and others as necessary.
Manage and coordinate admissions into the Vanderbilt Interdisciplinary Graduate Program and Quantitative and Chemical Biology Program. Act as a contributing member of both admissions committees.
Manage IGP and QCB recruiting weekends and organize overall applicant schedule and interview schedules in collaboration with program manager.
Communicate with other graduate programs in the case of students who may be cross-applying or have suitability for other programs.
Maintain outcomes analysis of recruiting and conduct surveys of applicants and participants as necessary to evaluate recruitment strategies to our programs.
Participate in graduate student recruiting events, including on campus and off campus events, diversity-focused events, online-virtual events, and personal communication with candidates. This may require travel.
Direct marketing and outreach for the IGP and QCB to optimize quality of incoming class.
Sit on the curriculum committee of the QCB. Facilitate communications with instructors.
Assist with managing QCB courses in Brightspace.
Flexibility with other duties that accompany the evolving nature of these programs.
Co-Direct the Vanderbilt Summer Science Academy (VSSA), undergraduate research program
Aid in the application, selection, appointment, and laboratory placement of students participating in the VSSA.
Develop and manage the programming of VSSA activities, including orientation, a research seminar series, professional development series, social activities, and large (150 participant) student research symposium.
Manage VSSA budget and event planning.
Mentor and advise VSSA students for their individual career goals.
A PhD in a STEM field is necessary.
Commitment to equity, diversity, and inclusion is necessary.
Strong interpersonal and communication skills (verbal and written) are necessary.
Ability to effectively collaborate with different stakeholders is necessary.
The willingness and ability to represent Vanderbilt through participation in national student research symposia in a professional and positive manner is necessary.
Availability and willingness to work non-standard hours, especially during recruitment activities, is necessary.
Ability to maintain confidential information is necessary.
Evidence of strong organizational skills is preferred.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
Internal Number: 10000988
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.