Location: Worcester, MA Category: Staff and Administrators Posted On: Sun Jul 18 2021 Job Description:
Reporting to the Chair of the Education Department, the Office Manager will provide administrative support to the Education Department, including faculty and staff. This individual is the first point of contact for visitors to the Education Department.
Primary responsibilities for this position are to manage the ongoing operations of the Education Department office and budgets for both the Education Department and Adam Institute.
Specific responsibilities include, but are not limited to supporting department faculty and staff by:
Performing general front-desk reception, including greeting all visitors to the department and provide assistance
Answering phone calls
Managing budgets for both the Education Department and Adam Institute
Supervising two student workers at the front desk. Train them on copier/scanner, front desk, and phones.
Scheduling meetings, reserving rooms, and ordering food from Clark Catering and local vendors.
Coordinating 50-60 undergraduate student placements in select Main South schools in Worcester. Will need to access class rosters in Banner to prepare.
Submitting Supply Orders, catering contracts, and purchase orders using SmartBuy Plus.
Assisting Program Administrator with printing course rosters in Banner.
Coordinating course schedule each semester, including attending course schedule meeting, and working with upper level faculty and staff to determine what faculty which teach each semester.
Working with the Registrar's office in regards to course schedule and classroom requests and assignments.
Inputting new courses and changes to existing courses in Acalog online system.
Requesting access to printers for MAT students, new staff, and faculty and removing graduated MAT students from printer access.
Coordinating our master's students (MATs) and undergraduate students getting CORI checks (criminal background checks are required for students to work with public school students). Keep spreadsheet on the MATs and on our faculty to make sure CORIs are up-to-date.
Ensuring that masters students get fingerprinted - send out instructions and keep track until they are all fingerprinted prior to working with public school students.
Coordinating registration for Worcester Public school teachers who take Education courses at Clark.
Associates degree, preferred; 1-3 years' experience working in an office setting, preferably in higher education
2-3 years' minimum of relevant previous experience
Ability to provide excellent customer service
A positive attitude and ability to work well under pressure managing multiple priorities
Attention to accuracy, detail and deadline
Effectively expresses oneself in oral and written communication
Demonstrated organizational skills
Ability to provide high-quality work and work independently
Proficiency in Microsoft Office Suite tools, Google drive/documents
Banner knowledge a plus
Prior experience working with and contributing to a diverse workplace with the ability to interact effectively with a broad range of constituents on campus
This is a Full-time position with excellent benefits, which include employee and family tuition benefits, 4 weeks' vacation, generous retirement plan, free use of campus fitness center and many more.
Clark University currently requires all employees and students to be vaccinated against COVID-19 no later than July 15. Exemptions will be made for medical or disability reasons or religious beliefs, and could be made, at the sole discretion of the University, for other well-documented reasons.
Clark University embraces equal opportunity and affirmative action as core values: we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. This commitment applies to every aspect of education, services, and employment policies and practices at Clark. Our commitment to diversity informs our efforts in recruitment, hiring and retention. All positions at Clark share in the responsibility for building a community that values diversity and the uniqueness of others by exhibiting integrity and respect in interacting with all members of the Clark community to create an atmosphere of fairness and belonging. We strongly encourage members from historically underrepresented communities, inclusive of all women, to apply.
Founded in 1887, Clark University is a liberal arts-based research university committed toscholarship and inquiry that addresses social and human imperatives on a global basis. It is the place where Robert Goddard invented the modern rocket, where Sigmund Freud delivered his only lectures in the United States, and where current students stake their claim to the Clark motto, “Challenge Convention, Change Our World,” which is the rallying cry that inspires our community every day. Located in Worcester, Massachusetts, Clark University educates its undergraduate and graduate students to be imaginative and contributing citizens of the world, and to advance the frontiers of knowledge and understanding through rigorous scholarship and creative effort. The University’s engages students in such areas as biology, chemistry, economics, geography, psychology, urban education, management, environmental science and policy, Holocaust and genocide studies, and international development and social change. Clark University’s pioneering model of higher education, LEEP (Liberation Education and Effective Practice) compels undergraduate students to thrive in authentic world and workplace settings, and prepares them for lives and careers of consequence.