Administrative/Support, Education/Training, Social Work, Staff/Administrative
Although open until filled, priority application date is July 21, 2021.
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The Office of Minority Affairs & Diversity has an outstanding opportunity for a Counseling Services Coordinator.
For over 50 years, the Office of Minority Affairs & Diversity (OMA&D) has advanced diversity, equity, and inclusion at the University of Washington, a campus that sits on tribal land. Through our programs and partnerships, we create pathways for diverse populations to access postsecondary opportunities, nurture and support their academic success, and cultivate a campus climate that enriches the educational experience for all. This legacy of work continues to drive excellence at the UW and together, we help the university work toward its vision for becoming a more just and equitable campus community. More information about the Office of Minority Affairs & Diversity is available at uw.edu/omad. Within OMAD is the College Access unit that implements programs focused on expanding access for underserved communities by partnering with K-12 school districts, two-year colleges and community coalitions.
Under the supervision of the Director for Educational Talent Search (ETS), the Counseling Services Coordinator (CSC) will develop, plan, and deliver services to low-income and first-generation students and their families in the Marysville, Mt. Vernon and Sedro-Woolley School Districts. The CSC will help refine and implement ETS Program objectives, procedures, practices, and policies and serve as the main point of contact for students and the public for information about the ETS. The CSC monitors student performance and identifies students in need of extra support or interventions. They help prepare recruitment materials, collect and enter applicant data, and assist in reviewing applicants for admission into the program. They process data from online data collection systems, compile and input data, and generate reports required for the APR, compliance, and program success. The CSC also helps maintain the program’s promotional materials, web site, student and social media presence and the systems utilized for collecting information and communicating with stakeholders and the public. This position plays a key role in ensuring ETS's program effectiveness and continuity.
The Counseling Services Coordinator position requires the use of sound judgment and expertise and understanding of school district and higher education policies, including rigorous secondary curriculum and graduation requirements and postsecondary admissions, financial aid, and career development. The position also requires an understanding of UW and TRIO policies and regulations, and the educational landscape for low-income and first-generation student populations. This position requires the ability to collaborate with UW campus administrators, and staff; with Marysville, Mt. Vernon and Sedro-Woolley district administrators, principals, counselors, teachers, and staff; and community partners to provide optimal services to students. This position requires the ability to utilize multiple systems for collecting, organizing, and presenting information including databases, web sites, and content management systems. The Counseling Services Coordinator must be able to coordinate group activities and posses excellent time and project management skills, as well as be very organized and able to manage multiple concurrent projects. They must also have excellent communication skills, and be able to work with middle school and high school students, and college staff and faculty, and parents/guardians from diverse backgrounds.
As this position is located in a remote site (Mount Vernon High School), this CSC will need to work independently and communicate with a team spread across the State. This position will interact with school level staff such as the principal, counselors and teachers.
RESPONSIBILITIES: Assist with, and recruit new and eligible students to ETS (2/3's first generation and low income). Obtain student referrals and conduct presentations and informational sessions. Assist in reviewing, selecting, and notifying applicants of their admissions into the program. Oversee collection of school records, review applications for completion, and collect missing information and documentation. Review the assessment portion in the application for planning of services and programming. Work with ETS Director to review, select, and enroll program participants who meet eligibility requirements and reflect the diversity of target schools.
Conduct weekly advising sessions at each target school, monitor student progress, and communicate with students, families, teachers, and guidance counselors to support students and overcome obstacles to their success. Advise students about course selection and placement in advanced coursework and arrange for tutorial support, behavioral interventions, or referral to service agencies when needed. Provide individual advising to seniors and their families on college research and selection, college, scholarship, and financial aid applications, and college enrollment and financial literacy. Monitor completion of college, financial aid, and scholarship applications, FAFSA, and college enrollment requirements for annual performance report (APR). Provide programming as services to participants and parents in forms of family financial literacy nights, field trips, cultural events etc., to educate our participants and disseminate information in the target schools about postsecondary options.
Provide leadership in the development and implementation of comprehensive need assessments to determine the academic, personal, financial, career, and cultural needs of project participants. Work with other ETS staff to develop an individualized Student Learning Plan for each student. Monitor student progress in meeting these goals and prepare quarterly reports of student progress.
Serve as the main point of contact for students, schools, and the public regarding specific program activities and general information about the Educational Talent Search (ETS) Program. Disseminate information (via mail, phone, program web site and portals, email, social media, and texts regarding tutoring and advising, workshops, field trips, classes, and other program activities. In collaboration with the Director and staff, refine and implement ETS Program objectives, procedures, practices, and policies. Prepare, edit, and maintain online and print materials related to program policies, procedures, and operations.
Compile and input student participant data into the Student Access database system and generate reports required for the APR and program management. Track current, continuing student in the database system while continuously inputting completed applications (intakes), programing services (contacts) and participation in ELL and/or Summer Melt programs. Track ETS alumni enrollment and college completion using the National Student Clearinghouse, student surveys, and college transcripts.
Support the Director in maintaining the data base system utilized for collecting, organizing, and presenting information for the APR, each year.
Develop and utilize online tools to communicate with students and families about program events and specific actions required by each student to succeed. Coordinate design and preparation of program brochures, flyers, signs, and publications and newsletters.
Research, create, and maintain online calendar/database of opportunities for participants, including leadership, internships, workshops, research, college fairs and presentations, scholarships, and support services for middle school high school students and running-start students.
Provide writing support and tutoring for students for their college application and scholarship essays, SAT practice essays, and school assignments.
Participate and develop programing for the CPP #1 Junior Writing and CPP#2 Summer Mentoring programs defined in the awarded grant.
At target schools, be a liaison with teachers, counselors, and support staff at target schools and represent the ETS program in meetings and other functions both on and off campus. Represent the ETS program in meetings and other functions both on and off campus, and perform other duties as assigned by the Director.
REQUIREMENTS: •Bachelor's Degree Social Science or any field. •At least 2 years experience working in programs serving secondary and/or college students. Ability to work effectively with diverse populations required. Experience in maintaining and reviewing student records required. Knowledge of admissions, financial aid, and career development required. Experience in updating and maintaining computer systems and proficiency in Microsoft Office, FileMaker Database, and Adobe applications required. Experience in online data collection (e.g. Google Forms), Word Press, and Google Apps. •Must be able to organize and plan program activities and services, manage time effectively, prioritize tasks, and meet tight program deadlines. Excellent interpersonal skill
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Past TRIO participant, and/or bilingual preferred. Experience with federal regulations and with federal TRIO programs, which support the educational development of low-income, first generation, and underrepresented students preferred. Personal experience overcoming barriers similar to those of the students served by the project preferred. •Understanding of partner schools and communities, and Washington state college access programs and college admission requirements preferred. Experience in user management and administering Google Apps domains preferred
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.