This position will serve as the Association Finance/Office Assistant for Cornell Cooperative Extension Association of Jefferson County and will provide support to the organization to include: coordinating, monitoring and providing daily financial and business functions of the accounting process for Association accounts to include: accounts payable, accounts receivable, reconciling bank statements, managing petty cash, and other finance duties as assigned. This position will also provide administrative support for other general office duties as assigned, including: data input, general record keeping, reception area coverage, and administrative support for Association programs and back office functions.
IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING
All applicants must apply online by close of day on August 5, 2021 to be considered for this position. All applicants must submit a complete application online, which includes: cover letter, resume and three (3) references.
All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.
All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.
Please contact Jane Pearson, Association HR Coordinator at 315-788-8450 with questions.
This position is a full-time non-exempt, 40 hour per week position. The hourly rate for this position is $16.00. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, NYS retirement, vacation, sick and personal leave.
High School Diploma or Equivalent Education.
Experience relevant to the role of the position.
Valid New York State Driver's License and the ability to meet travel requirements associated with this position.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Associate's Degree or college level accounting courses.
Demonstrated strong accounting, bookkeeping and organizational skills.
Demonstrated willingness to learn updates and new financial systems, procedures and best practices.
Demonstrated ability to maintain confidentiality and to secure confidential information and materials appropriately.
Demonstrated ability to meet deadlines with attention to detail.
Demonstrated ability to work with and relate to co-workers, advisors, community agencies, professional leaders and clientele of varying ages, socio-economic and cultural diversities.
Demonstrated ability to function as a team member.
Demonstrated ability to communicate effectively through oral, written and visual means.
Demonstrated ability to utilize standard computer technologies.
Management - 5%
Communicate with the Finance Manager and other Finance Department staff regarding questions, issues and/or troubleshooting in the Finance area as appropriate.
Coordination/Operation - 90%
Process accounts payable vouchers and check payments.
Process accounts receivable billing and collect revenues.
Maintain and audit petty cash.
Inventory ID maintenance.
Reconcile bank statements.
Provide support for reception area as needed.
Support/maintain social media platforms as directed by Association media staff.
Perform data entry duties as instructed/requested by program leaders and administrative staff.
Provide support to other support staff and educators as assigned (typing, copying, inventorying educational materials, etc.).
Assist the HR Department with creating new employee packets, filing and other general office duties as assigned by HR Manager.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Jefferson County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Association Accounts Rep II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.
Internal Number: WDR-00026983
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