Reporting to the Senior Director of Special Events, the Development Associate will be an important member of our Special Events team that produces all aspects of fundraising, stewardship, alumni and cultivation events within the Office of Development and Alumni Relations at the Montefiore Health System and the Albert Einstein College of Medicine. This newly created role is designed to help drive effective and efficient event operations, and to support corporate social responsibility initiatives. Primary responsibilities include project management, database management, participant follow-up, logistics assistance, and on-site support as needed. A successful candidate could soon plan and implement smaller events from execution to completion.
Manage aspects of and assist with the planning and execution of special events, which could include creating event timelines and track progress and completion of tasks, coordinating supplies, maintaining guest lists, preparing collateral, following up with participants and potential participants.
Review events calendar and develop dates for special events
Coordinate and manage database entry and maintain donor lists, including assurance of database accuracy.
Schedule appointments and meetings, including preparation of agendas, notification to participants, and appropriate follow-up.
Interact with internal and external constituencies, including handling and coordinating needed information and proofreading
Strategize with Senior Director in efforts to streamline event management
Assume responsibility of assigned tasks and properly represent the organization at events, as needed.
Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat check, cocktail reception area, etc.
Oversee purchasing and invoicing for Special Events Department
Work with directors to identify appropriate vendors and negotiate product quotes.
Order products as necessary and follow-up on orders.
Ensure and oversee up-to-date event and in-kind records in Raisers Edge, and create invitation, attendance and revenue reports, as needed.
Track monetary and in-kind gifts, filling out appropriate forms, and coordinating payment processing.
Research vendors, such as venues and caterers, as needed.
Assist in planning and executing corporate social responsibility initiatives, which could include scheduling the event and securing the appropriate space, tracking and coordinating volunteer recruitment and sign up, and preparing collateral.
Assist the Senior Director, as needed.
Some evening hours and potential weekend work is required
Other related duties as assigned.
Internal Number: 2021-13669
About Albert Einstein College of Medicine
Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, e...mploying Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.