The Admissions Department seeks anAdmissions and Financial Aid Counselor (Admissions Officer) who will assist in all aspects of the recruitment process for the Peabody Conservatory Admissions Office, and provides counseling in the Office of Financial Aid during the Spring yield season (April – May). This role assists with the recruitment and evaluation of candidates for admission and oversees a portfolio of instrument/major areas. Report to the Director of Admissions with a dotted line reporting relationship to the Director of Financial Aid.
The Admissions Officer assists the director in managing day to day operations of the Office of Admissions and provides leadership and collaborates with faculty in the development of recruitment and marketing strategies in their respective portfolios. They schedule auditions, counsel prospective students and parents, produce reports and develops metrics for tracking recruitment data and evaluating the success of recruitment efforts. They also travels in support of recruitment, and supervises student workers.
Specific Duties & Responsibilities:
Serves as a point of contact for prospective students and parents, and counsels applicants on the admission and audition process, develops all correspondence, and tracks students through the admission funnel.
Works with DOA to maintain a network of feeder schools, teachers, and other influencers, and other organizations that have the potential to produce applicants for the Conservatory.
Manages a recruitment portfolio of approximately one-third of the applicant pool and associated faculty. The process involves direct collaboration with departments, faculty, and applicants, resulting in the collection of trend data to support the scholarship awarding process, while also developing predictive models to support enrollment management at Peabody. Participates in the development of the Strategic Recruitment Plan for the Institute.
Travels within the continental United States to recruit students, which may include college fairs, summer festivals, arts high schools and youth orchestras.
Assists with scheduling of auditions and reserving of rooms for audition week
Schedules all regional auditions
Schedules and registers DOA and staff conferences and college fairs
Works with DOA to edit and maintain all brochure and marketing materials
Coordinates social media efforts both domestic and international
Handles travel reimbursements for DOA
Works with marketing to maintain admissions portion of website
Works on admissions-related research projects as needed
Works with DOA and staff on student studio placement
Assists with the coordination Audition Week, the pivotal recruitment event for Peabody involving the scheduling and hosting of @ 1800 students and their families within a week's period. Involves complex scheduling with faculty, parents and prospects on many levels.
Assists in the hiring and training of staff and student workers.
Performs other relevant duties as assigned.
Pivots to Office of Financial Aid full time in late March through May
Supports Peabody's recruitment efforts through full and active participation in the financial aid appeals process; assessing student financial needs and making informed recommendations to the Enrollment Management Committee
Counsels admitted students and families in all aspects of financial aid in adherence with federal regulations and university policies
Minimum Qualifications (Mandatory):
Bachelor's degree and one year of related experience required.
Two years of relevant office or admissions work preferred.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Ability to travel: ability to multi-task, and to demonstrate excellent judgment in complex situations.
Demonstrated aptitude with technology and software, including MS Word, Excel.
Excellent customer service and communications skills.
Ability to work as part of a team, to work independently, to work with a diverse clientele and to maintain confidentiality.
Familiarity with electronic processes and financial aid databases.
Fundamental knowledge of classical music; experience in admissions.
A bachelor's degree in music is strongly preferred.
Familiarity with federal financial aid regulations and the interplay between institutional aid and non-institutional aid in meeting students.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Admissions Officer Working Title: Admissions and Financial Aid Counselor Role/Level/Range: ACRP/03/MC Starting Salary Range: $45,650 - $62,850 annually (commensurate with experience) Employee group: Full Time Schedule: 37.5 hours per week Exempt Status: Exempt Location: Peabody Institute Department name: Admissions Personnel area: Peabody
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.