The Centers for Civic Impact seeks an Administrative Coordinator who will support the mission of the newly launched center for public innovation at Johns Hopkins University, under the supervision of the center's Executive Director. On behalf of the Executive Director, the selected candidate will assistwith and coordinateactivities, providesupport and assistance in the centers' daily operationsand with special projects on an as-needed basis. The Administrative Coordinatoris the key contact/resource person for information related to the Executive Director's schedule and will filter and prioritize communications and availability accordingly.
Specific Duties & Responsibilities:
Handles and screens all incoming telephone calls, mail, electronic and voice mail in an efficient and organized manner.
Provides a conflict-freecalendar of meetings and appointments forthe Executive Director
Plans and books travel itineraries (transportation, lodging, etc.) the Executive Director as needed.
Processes expenses for theExecutive Director.
Manages room reservation requests/meeting room calendars for the center.
Coordinates both internal and external meetings including preparing itineraries, booking travel for participants/visitors and ordering business meals.
Coordinates briefing documents for the Executive Director.
Prepares and distributes agendas, meeting minutes and reminders for meetings.
Attends and records minutes of Center meetings. Composes agendas, documents, correspondence, and memos.
Assists in maintaining organization of google drive and other core project management tools utilized by the Center.
Uses various software applications to assemble, manipulate and/or format data and/or reports and presentations.
Utilizes the Internetto search for information.
Creates presentations and reports at the request of the ExecutiveDirector.
Office Management (10%)
Assists the Executive Director with special event planning.
Locates and compiles information and formats reports, graphs, tables, records and other sources of information.
Operates a personal computer to access email, electronic calendars, and other basic office support software.
Other duties as assigned.
Minimum Qualifications (Mandatory):
High School Diploma/GED.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's degree preferred.
Google Suite proficiency strongly preferred.
Special Knowledge, Skills & Abilities:
Ability to work independently with minimal supervision.
Ability to communicate clearly and tactfully; pleasant phone and email manner.
Must have good customer serviceskills, be highly organized and proactive.
Ability to work well with others in a dynamic team environment.
Microsoft Office Suite proficiency required.
Ability to become proficient in University systems such as SAP.
Sharp record keeping skills with attention to detail.
Ability to be flexible and handle additional duties as assigned.
Ability to schedule multiple calendars, events and travel schedules.
Ability to track and report on budgets, expenditures and process reimbursements in a timely manner.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Administrative Coordinator Working Title: Administrative Coordinator - CCI Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 - $23.95/hr (commensurate with experience) Employee group: Full Time Schedule: 37.5/5 Exempt Status: Non-Exempt Location: Homewood Campus Department name: KSAS - Centers for Civic Impact Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.