Reporting to the Chief of Staff and Strategic Advisor, the Senior Executive Assistant will be responsible for providing high-level support to the Founding Director as well as implementing and managing a specific portfolio of critical work in support of the mission of the Center on Global Energy Policy (CGEP). The responsibilities of this role encompass key organizational and administrative functions including project management and execution, strategic planning support, and implementation for key organizational initiatives.
A particular focus for the organization is the impact of issues of racism, environmental justice, gender equality, and inclusion in our energy system. The Center supports a culturally diverse, inclusive and equitable work environment, reflected across our staffing, leadership, scholarship and operations.
Hold ultimate responsibility for all the organizational and scheduling needs for the Founding Director, working closely with the Chief of Staff to the Director to maximize the best use of the Director???s time.
Directly manage an Executive Assistant who is responsible for day-to-day scheduling and travel arrangements, monthly travel and expense reconciliation, and other administrative functions for CGEP???s research scholar(s).
Organize documents and briefing memos as needed for the Director???s meetings.
Support the execution of special projects as directed. Such projects may include, but are not limited to, the following:
Executive committee meetings of the CGEP advisory board
Capital campaign committee meetings
Advisory committee meetings across research areas (e.g. natural gas, carbon management, power sector, international security, etc.)
For special projects, the incumbent will be responsible for managing the short-term deliverables and long-term objectives, with guidance and supervision from the relevant senior leadership team member (e.g. Executive Director, Senior Director of Development, Research Director, etc.) Specific actions are likely to include, among others:
setting and managing deadlines
facilitating cross-functional meetings as needed to involve relevant staff
regularly and clearly communicating project status and decision points to CGEP leadership.
Support the Center???s strategic planning process, working closely with the Research Director and Executive Director.
Participate in other adhoc initiatives/projects as needed.
Bachelor???s degree or equivalent in education and four years' related experience.
The ability to handle complex situations and multiple responsibilities that mix long-term deadlines with immediate demands.
The ability to deal with highly confidential information and act as a liaison between key stakeholders, both internal and external.
The skills to collaborate with and achieve actionable results in partnership with others.
The ability to build strong and sustainable relationships.
The capability to interact effectively with all levels of an organization.
Excellent communication skills.
Computer fluency and proficiency in Microsoft Office Suite.
Interest in the Center???s mission and areas of focus.
Some night and weekend availability is essential.
Ability to foster an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization.
10+ years of related experience.
Experience in an academic setting.
Experience with an organization focused on energy and climate issues.
Familiarity with Salesforce, Concur, Google Drive, and Zoom.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 516369
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.