Position handles all aspects of purchasing. Maintains journals, reconciles and reports Accounts Receivable, processes daily cash receipts, divisional audits, and departmental accounts.
Primary Duties and Responsibilities
Orders supplies and equipment, making price and specification comparisons and accepts bids.
Maintains receipts and refunds on FIS and IDX and resolving outstanding items.
Prepares journals to allocate income, verifying accuracy of refunds, discounts, corrections and charges to the correct divisional account.
Handles maintenance contracts and renewals reviewing and updating as needed in coordination with appropriate personnel and processes payment of services and goods received in areas of responsibility by appropriate documentation or process.
Performs various audits within the division and maintains receipts of daily deposits.
Maintains files, varied accounting reports and purchasing documentation.
Processes payments from mail and lock box, tracking daily receipts.
Performs receiving functions for supplies or equipment not on purchase orders and monitors incorrect orders and damaged goods from vendors, returning for merchandise credit or replacement merchandise.
Assists with/handles special projects, annual budget and operating statements.
Distributes paychecks, handles petty cash, and distributes monthly payroll calendars.
Monitors reports for the department and the University.
Working knowledge of general office equipment and computers with accounting, including experience in FIS system utilization or other related financial system/s.
Effective verbal, written and interpersonal communication skills.
Effective organization skills with ability to prioritize work.
High school diploma or equivalent high school certification, with some college accounting course work, and five years of experience in accounting/purchasing, or the equivalent of five years of related college level education and experience in accounting, finance, purchasing and/or bookkeeping.
$16.64 - $24.95 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.