Under the administrative direction of the manager, support the accounting and administrative needs of the department. This position is responsible for reconciliation of all operational bank accounts at the university, including the accounts for Off Campus Housing.Â Responsibilities include the following accounting functions; prepare general ledger entries, prepare ad hoc bank transactions, reconcile and analyze bank account transactions, prepare reports for auditors, analyze and make decisions on exception items including positive pay, returned payments, and unidentified transactions.
Primary Duties & Responsibilities
Maintain working knowledge of Bank Reconciliation procedures and systems. Reconcile bank accounts to Workday transactions.Â Research discrepancies and resolve with departments. Ensure compliance with University policies. Provide professional service to resolve complex issues.Â Provide recommendations to update policy and procedures.
Manage bank exceptions such as foreign checks, returned payments, and positive pay exceptions.Â Review positive pay for potential fraud and report to management.
Prepare journal entries and ad hoc bank transactions in Workday. Analyze various daily exception reports to ensure compliance, complete account reconciliations and review account analysis.
Prepare monthly review of credit card activity.Â Analyze fees and ensure fees are in-line with contracted rates.Â Prepare allocations when needed to charge departments.Â Analyze activity for fraud.
Assist with fiscal year-end, prepare schedules and assist with gathering, analyzing and compiling information. Work with and provide information to external and internal auditors as requested.
Complete special projects and other duties as assigned.
Job Location/Working Conditions
North Campus Office, St. Louis City; tobacco free environment; normal office environment, 37.5 hour work week with some overtime required.
Bachelor' degree in business or accounting.
Banking or account reconciliation experience.
A self-motivated individual driven by challenge, with the ability to work independently with a high degree of reliability, accuracy and productivity; actively attempts to influence events, originates and takes action; ability to participate as a team member on various types of teams and projects to achieve the goals of Accounting Services.
Recommend changes to policies and procedures.
Manage high volume workload efficiently in a fast paced environment. Exercise the ability to streamline processes while solving complex problems and making decisions.
Excellent communication and customer services skills (both written and verbal).
Ability to exercise good judgment and take corrective action; has a high attention for detail.
Strong analytical and organizational skills. Working knowledge of standard accounting procedures.
Highly ethical individual with ability to handle confidential information responsibly.
Ability to travel to other WU locations (Danforth Campus, Medical School campus).
Equivalent of Associates Degree in Business/Accounting with three to five years of general accounting experience.
$21.60 - $33.45 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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