Distributes awards through AURA, establishing accounts in the financial system and updating records as necessary.
Processes all Concurrence Requests (CRs) and continuations (CNs) in AURA; ensures cost share is properly established and reported.Â
Directs preparation of, monitors and approves sponsor required fiscal and management reports.Â Prepares and/or reviews billing reports and requests invoices as appropriate.Â Completes/reviews and approves back-up documentation as necessary prior to submission of reports.Â
Reviews and approves cost transfers. Assists billing area as needed to claim payments.Â
Prioritizes work in order to complete assignments on a timely basis.Â
Partners with business units/departments to monitor post-award activities (grants management), such as submitting progress reports (RPPRs); requests for no-cost extensions; obtaining sponsor approvals for major changes to project workscope or major changes to anticipated expenditures, etc.Â
Implements actions to proactively avoid problems with accounts.Â
Manages all close-out activities for sponsored projects, coordinating efforts between the PI, department/unit, and Sponsor.Â
Administers and/or coordinates project transfers and closeouts when a faculty member leaves the University.Â
Communicates and collaborates with University departments/units to facilitate smooth transition throughout the full life cycle.Â
The individual is a member of a Team and must contribute to the team effort, as needed.Â This will involve assisting colleagues to ensure timely service to departments, units, and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff.
Through interaction with a variety of federal and non-federal funding agencies, faculty, and staff, provides professional assistance with the administration and coordination of proposals and awards in research and training.
Maintains correspondence between the agency and University community to obtain and process necessary pre- and post-award information. Reviews and processes various pre- and post-award activities.
With moderate guidance, helps to obtain sponsor approvals for major changes to project work scope, etc. Transmits proposals and manages post award administration, gathers and submits closeout documentation, and maintains records. Ensures completeness and accuracy and coordinates any internal controls prior to the submission of documents to awarding agency
Performs other related work as needed.
Bachelor's degree in business or liberal arts field.
Minimum three years of experience working with sponsored research administration in an academic environment.
Participation interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
Background with the University of Chicago systems such as AURA, FAS, ACCTS/PETS, and Business Objects.
Technical Skills or Knowledge:
Rapid proficiency in the use of University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments, Business Objects and a high level of proficiency in Excel.
Strong computer skills including word processing, database management and spreadsheet skills.
Proactive, solution-oriented, with exceptional communication and analytical skills necessary to review a sponsored award agreement; determine the type of award, payment terms, reporting requirements, budget limitations, and establish accordingly per departmental guidelines.
Work with various sponsor electronic systems.
Interpret sponsor guidelines and regulations to ensure accurate response.
Incumbents are expected to review Sponsor guidelines and process or manage awards in compliance with university and sponsor policies and assist with other grants and contracts activities.Â Escalate issues accordingly within the office of University Research Administration.
Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
Excellent verbal and written communication skills.
Develop and manage interpersonal relationships.
Good negotiation skills.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Sit for 4 hours or more.
Use computers extensively for 4 hours or more.
Travel to various on-campus locations on a daily basis.
Use standard office equipment.
Cover Letter (preferred)
References Contact Information (3)(preferred)
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About University of Chicago (UC)
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