Acts as a primary account administrator for account owners in an intensive customer service environment.
Performs financial accounting, including creating accounts, performing financial projections, and reconciling and closing accounts.
Works with the financial accounting system to allocate, authorize, monitor, and control expenses.
Advises faculty, program staff, procurement specialists, and administrators on policies and procedures for fulfilling all aspects of the procurement process including purchasing, internal requisition, and personal and travel reimbursement.
Assists with developing training materials and resources for the position and other unit responsibilities.
Collaborates with grant administration team on sponsored project proposal preparation, submission, and post-award as needed.
Oversees administrative support for the FGS unit; organizes and coordinates office administration and procedures; develops intraoffice communication protocols.
Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Performs other related work as needed.
Two-to-five years of experience in administration, financial services, or customer service.
Technical Skills or Knowledge:
Windows computing experience.
Proficient at University of Chicago processing software (AURA, ACCTS, PETS, e-Payment, Business Objects, GEMS, Accounts Payable System, Workday).
Excellent attention to detail.
Good listening and verbal communication skills.
Communicate in writing effectively.
Basic math ability.
Good organizational skills.
Self-direction and initiative.
Good analytical and problem-solving skills.
Patience and persistence.
Maturity and good judgment.
Adapt to frequent system and policy changes.
Adherence to high business standards.
Work with a diverse group of cliental with courtesy and respect for all.
Walk to various parts of campus.
Remote work during the pandemic, with some flexibility when on-campus work resumes.
Letter of Interest in this position (required)
References Contact Information(3)(required)
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Internal Number: JR11562
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