Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
The Initial Review Date (IRD) for this job is: 08-02-2021
Dept Marketing Statement The Division of Physical and Biological Sciences (PBSci) is a global engine of high-impact science and student research experiences. The Divisional Accounting group supports the Division's academic and research mission by managing a mix of funding sources including, but not limited to, state general funds, gift and endowment income and course fee and recharge funds. The Divisional Accounting Manager supervises a staff of three financial analysts and plays a key role in overseeing core divisional business functions in the areas of financial and budgetary management, accounting control, fiscal planning, analysis and reporting.
In PBSci Divisional Accounting, we value teamwork and strive to provide high-quality financial management support for our PIs. The PBSci Division and the divisional accounting team are dedicated to fostering a diverse, equitable and inclusive environment for our faculty, staff and students.
Reporting to the Assistant Dean, Planning and Resources, the Divisional Accounting Manager is the principal budget analyst responsible for a range of key business functions in the areas of financial and budgetary management, accounting control, fiscal planning, analysis, and reporting. As a member of the Divisional Business Offices Team, the Divisional Accounting Manager plays a significant role in guiding critical fiscal business functions that support the academic and research mission of the Division of Physical and Biological Sciences.
The Divisional Accounting Manager manages and oversees the Divisional Accounting Unit, which includes a team of three financial analysts tasked with the core functions of resource planning and analysis and budgetary oversight and administration of divisional funds, including state general funds, opportunity funds, gift and endowment income, and course fee and recharge funds (excludes research funds).
The Divisional Accounting Manager interacts closely with the departments and programs within the division, as well as a diverse group of personnel within the Business Office and Deans Office.
Pay, Benefits, & Work Schedule Salary Information: Salary Range: $73,700 - $135,500/annually. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information: Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Career appointment
Ensure effective system of internal controls, including adequately trained staff, effective business practices, and appropriate separation of duties.
Maintain divisional chart of accounts and org hierarchy. Provide financial policy advice to Dean, Assistant Deans and Department Managers.
Maintain in-depth, current operational knowledge of financial practices, procedures, and policy. Draft new divisional financial policies as needed and communicate pertinent financial information and guidance to appropriate groups.
Analyze, problem solve and resolve operational issues.
Serve as signature authority for standard level event/entertainment approval and exceptions to policy (non-entertainment) and on all financial and purchasing transactions.
Review, prepare, and approve transfers of funds and other budgetary adjustments for the Division.
Provide advice on methodologies to optimize use of resources.
Manage the fiscal closing process for all Divisional, Departmental and unit budgets.
Manage annual process for proposal and submission of recharge rate, course fee and miscellaneous fee requests.
Serve as primary financial liaison for division and central offices for inquiries regarding policies and procedures.
Represent the division on various campus committees.
35% - Financial Reporting:
Develop methods, formats, and procedures for fiscal reporting. Direct the compilation of data and provide reports required for academic and budgetary planning. Respond to and prioritize requests for new reports as needed.
Work closely with Assistant Dean to identify reporting needs, gather data, design and maintain reports needed.
Provide routine portfolio of management level reports.
20% - Resource Planning and Analysis:
Perform continuous budget review and analysis. Provide budget projections and recommendations to respond to a wide range of priorities and issues. Make recommendations on usage of funds, restrictions on funding, and issues surrounding funding augmentations.
Prepare and oversee the preparation of analyses of complex financial issues for use by Dean and/or Assistant Dean to facilitate division-wide decision-making and financial planning in support of long-range academic plan.
Collaborate with Dean's Office Academic Program Analyst to create and/or maintain various reports providing information necessary for planning and decision-making by the Dean.
Provide detailed budget charts, tables, spreadsheets, as needed, in support of a variety of budgetary analyses and special projects.
Provide ad hoc financial analysis for Dean's Office and department managers as needed.
Advise on effective business practices. Participate with senior officers and unit managers in business process redesign projects. Provide systems analysis and development support for division administrative data management.
15% - Supervision:
Oversee team of financial analysts.
Provide training, performance management and professional development.
Conduct regular unit staff meetings and participate in general Business Office/Dean's Office staff meetings.
Analyze unit practices and procedures and implement changes to increase team efficiency.
Bachelor's degree in related area and / or equivalent experience / training.
Extensive knowledge of finance policies, practices and systems, budgeting and reporting techniques, accounting and bookkeeping.
Substantial experience in analysis and interpretation of financial and business policies, practices, and procedures, including demonstrated experience in cost analysis and audit procedures and accurately administering large budgets with multiple fund sources.
Ability to prepare and present financial materials to internal and external constituents.
Advanced experience in the use of campus financial systems (or similar business related transactional systems) and database query tools (such as Business Objects). Demonstrated proficiency in accessing, organizing, and translating information from large and complex databases.
Demonstrated ability to effectively communicate both verbally and in writing.
Advanced skills in the use of spreadsheet and database software.
Demonstrated interpersonal skills and ability to work effectively across the organization at all levels.
Ability to discern priorities, stay on task, and work with both exacting budgetary details and broad financial implications.
Demonstrated supervisory experience to manage and motivate a multi-employee office, fostering teamwork and formulating and instituting practices and processes to achieve maximum efficiency. Flexibility and the ability to lead staff successfully through organizational change and crises.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
Excellent customer-service and interpersonal skills with the ability to interact effectively with diverse groups of people and to work well both independently and collaboratively on multiple projects.
Ability to exercise flexibility, initiative, sound judgment and discretion in handling confidential information.
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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