Administrative Assistant to the Vice President, Facilities Management
The George Mason University, Facilities Department is looking for an enthusiastic and energetic Administrative Assistant to work directly for the Vice President (VP) of Facilities. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Assists others in the Facilities Department with administrative requirements and policy application by directing e-mail, telephone and other inquiries;
Answers general policy questions by external customers of an administrative and operational nature;
Manages the VP's calendar;
Schedules meetings with internal and external customers;
Provides phone coverage;
Handles mail delivery and overnight mailings;
Provides general office services to the Facilities Department;
Composes and distributes office correspondence;
Maintains sensitive materials and personnel information;
Manages P-Card purchases.
Must have considerable knowledge in office management and organization; general purchasing (P-Card use and reconciliation) and record-keeping methods;
Excellent communication skills;
Considerable knowledge of university policies, practices and procedures;
Knowledge of facilities organizations, to include practices and policies;
Ability to meet and deal effectively with clients, associates, and the general public.
Purchasing or administrative certifications;
High school graduation and some college course work;
Experience in providing direction to clerical personnel is highly desirable;
Multiple years of proven success in providing administrative support to senior management.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
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Internal Number: 50891
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.