Shucker Center Administrative Operations Assistant
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Job Title: Shucker Center Administrative Operations Assistant
Job Family: Administrative Support
Full-Time/Part-Time: Part time
Compensation Grade: 4H
Pay Type: Hourly
Department: Assistant Director Shucker Center
Job Summary: The Administrative Operations Assistant for the Shucker Center is an integral part of the daily operation of the Shucker Center and the Shucker Leadership Institute. Under the primary supervision of the Director of the Shucker Center for Leadership Development and secondary supervision of the Shucker Center Assistant Director, the Administrative Operations Assistant provides critical programming and office management support for all programs coordinated by the Shucker Center including the Shucker Leadership Institute programs, CliftonStrengths initiatives, and Omicron Delta Kappa, and the Student Leadership Awards Banquet.
The position is 20 hours per week from August 1, 2021 through May 31, 2022. Position is renewable on a yearly basis.
1. Serves as point of contact for the Shucker Center, assisting guests/visitors (students, faculty, staff, alumni, community) and facilitating a hospitable space for welcoming conversation and dialogue.
2. Maintains programming data files, and ensures all office supplies and other office equipment are maintained as necessary.
3. Manages and maintains calendar of events and coordinates meetings and events as needed. Reserves rooms, orders catering, and manages vehicle reservations.
4. Assists in the management of event invitation lists and reservations.
5. Manages office communication strategies. Updates website, TV, and social media. Creates periodic newsletters, promotional material or social media content. Distributes event announcements and maintains mailing lists for the Shucker Center as needed.
6. Prepares workshop, program, & retreat materials for all CliftonStrengths initiatives and SLI programs.
7. Keeps and updates historical records/files/photos/etc.
8. Manages time cards for Shucker Center interns.
9. Administers cash receipts, coordinates revenue collection, and assists with financial aspects of event planning. Administers deposits for all monies received from events and handles deposits in a timely manner.
10. Periodically coordinates services related to professional travel, reservations, and trip itineraries for Shucker Center full time staff members.
11. Coordinates student travel associated with the Shucker Center programs.
12. Periodically creates and distributes assessments and evaluations (Qualtrics, Survey Monkey, Wufoo, etc).
13. Assists the Director and other full-time Shucker Center staff in tracking budget expenses for programs and projects.
14. Provides hospitality for Shucker Center guests and speakers, to include travel arrangements, room reservations, catering needs, meal tickets, and other needs/requests.
15. Utilizes communication management systems such as Workday, Orgsync, and various CliftonStrengths operating systems.
16. Prepares tables/booths for fairs and events.
17. Proofreads office communications and printed materials.
18. Records meeting notes and distributes electronically.
19. Purchases office supplies and office hospitality snacks and beverages.
20. Completes performance review process with the Director of the Shucker Center for Leadership Development.
21. Performs other duties as assigned by the Director of the Shucker Center for Leadership Development in support of the goals and objectives of the Division of Student Life. The intent of this job classification description is to provide a representative summary of the types of duties and responsibilities that will be required of positions in this classification and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job-related tasks other than those specifically present in this description.
Daily contact with members of own work unit, immediate supervisor, students, and student workers to plan, coordinate, problem solve, present information related to mutual goals.
Frequent contact with other departments to plan, coordinate, problem solve, present information related to mutual goals.
Routinely handles confidential information.
Routine contact with parents and the general public to exchange factual information and explanation of rules, regulations, practices or functions.
Responsibility for Final Decisions:
Reviews work to ensure compliance with procedures and deadlines.
Tasks involve multiple procedures with interrelated processes or steps. Work involves choosing the appropriate option or procedure to follow and applying established rules and procedures.
Errors may be detected within the department or section in which they occur, but may affect the work of others within the unit to trace errors and make corrections.
Reports To: Director of the Shucker Center for Leadership Development
Work is performed independently on routine work, non-routine issues or questions are referred to the supervisor.
Bachelor's Degree required
Strong organizational skills
Attention to detail
Strong interpersonal / communication skills
Strong time management skills
Computer software proficiency
Graphic Design software proficiency preferred
Job Posting End Date (if date is blank, posting is open ended):
Furman is an Equal Opportunity Employer committed to increasing the diversity of its faculty and staff. The University aspires to create a community of people representing a multiplicity of identities including gender, race, religion, spiritual belief, sexual orientation, geographic origin, socioeconomic background, ideology, world view, and varied abilities. Domestic partners of employees are eligible for comprehensive benefits.
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Furman University is a selective private liberal arts and sciences college committed to helping students develop intellectually, personally, and interpersonally and providing the practical skills necessary to succeed in a rapidly-changing world. Furman professors are exceptional teacher-scholars who mentor undergraduate students within a campus community that values and encourages diverse ideas and perspectives.