Job Description Summary: Administers the CMS Orchestras, Ensembles and Preparatory Program, serving approximately 300 students. Position is a liaison to 5 conductors and the Preparatory Program Artistic Coordinator. Manages auditions for over 400 students annually; organizes weekly rehearsals for 6 orchestras and ensembles and 8-10 chamber ensembles; handles logistics for over 100 guest artists to coach chamber ensembles and sectionals; essential communication with 600 parents and 300 students regarding rehearsals and performances; implement CMS policies; works with CMS staff for recruitment and room scheduling. The CMS Ensembles Representative will work Monday-Thursday 2-7 p.m. with some Fridays and weekends associated with concerts. Reports to CMS Director.
Minimum Qualifications Two years of college coursework and/or equivalent experience. Bachelors preferred. One year of orchestra/ensemble management or equivalent experience. Strong organizational skills and effective interpersonal skills. Able to communicate effectively, both orally and in writing. Music or music education background required. Ability to work independently. High level of efficiency in data entry. Must be competent with Excel, Microsoft Word, Office 365, and student management systems. Ability to exercise important human relations skills in establishing and maintaining effective working relations with conductors, parents and the University community.
Preferred Qualifications Bachelors degree in music and 2 years of orchestra management experience. Strong organizational skills and effective interpersonal skills. Able to communicate effectively, both orally and in writing. Ability to work independently. High level of efficiency in data entry.
Coordinate the distribution of performance, rehearsal, and audition schedules for musicians and faculty.
Produce and distribute correspondence and related information for auditions and selection of ensemble and orchestra members. This includes, but is not limited to audition schedules, music materials, and acceptance/refusal letters.
Order, prepare, and distribute music and order and prepare folders for the orchestras and ensembles. Observe rehearsals assessing artistic quality and progress and general operations. Assist the Community Music School Director in preparing and maintaining annual budget and other bookkeeping functions as related to the orchestras and ensembles.
Coordinate the logistics of each performance and rehearsal. Work with area music educators to complete instrumentation of ensembles. Organize volunteers to facilitate and work rehearsals, concerts, and special events as needed. Act as liaison with parents.
Prepare work orders for rehearsals, performances, etc. Attend all internal and external performances of the orchestras and ensembles, and provide staff support. Make public announcements.
Organize and maintain the music library for the orchestras and ensembles. Produce concert programs and announcements. Maintain attendance records, Prep music check-out.
Coordinate the recording, sale, and distribution of CD recordings of orchestra and ensemble concerts.
Arrange for and schedule sectional coaches approved by conductors/school director. Arrange meetings with conductors and appropriate Community Music School staff.
Coordinate orchestra summer programs. Planning for Prep Program Juried Workshop and special events, including artist selection.
Research to support grant writing and technology updates for educational applications
Assist with Prep auditions Prep Guest artist liaison
Coordinate weekly time schedules for Prep chamber ensembles Manage communications between students, parents and Preparatory Program staff. Manage Wednesday monthly group Prep classes.
Work with Building Representative; inform her of rehearsal and concert schedule and space needs.
Webster University is committed to creating a diverse environment and is proud to be an equal opportunity employer. We are committed to maintaining a culturally and academically diverse faculty and staff of the highest caliber. Accordingly, Webster University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, ethnicity, age, protected veteran or disabled status, genetic information, or any other characteristic protected by applicable law.
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With its home campus in St. Louis, Missouri, USA, Webster University comprises an action-oriented global network of faculty, staff, students and alumni who forge powerful bonds with each other and with their communities around the globe. Founded in 1915, Webster is a private non-profit university with students studying at campus locations in North America, Europe, Asia and Africa and in a robust learning environment online. The university is committed to ensuring high-quality learning experiences that transform students for global citizenship and individual excellence.