Job Title: Administrative Assistant, College of Arts and Humanities
Evaluation Group: Staff
FLSA Status: Non- Exempt
Starting Salary: $17.20+ per hour
Reports To: Dean, College of Arts and Humanities
Positions Supervised: Student workers (as needed)
Application must be completed in one sitting. At the time of completing the application, you will need the following documents to upload.
At least two references
The administrative assistant is responsible for performing a variety of routine customer service, clerical and administrative duties according to established procedures. This position also provides training and assistance to department staff.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
Produces and formats documents, including composition, editing, proofreading and aggregation of data, as well as compiling information and producing relevant reports
Schedules, assists with, coordinates, and organizes complex activities such as meetings, travel, conferences, and departmental activities
Organizes and prioritizes large volumes of information and calls
Maintains appropriate supply inventory and serves as Facilities liaison for the Scheidegger Center and its college offices
Assists College business office manager with requisition processing and tracking
Collects, organizes, and composes correspondence for department staff
Maintains filing systems and utilizes basic word processing, database, and spreadsheet skills
Handles confidential and non-routine information and explains policies when necessary
Participates in college and department meetings as requested
Provides administrative support to the Honors Academy as part of the College’s operations
Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork
Communication, Teamwork and Collaboration
Answers phones, responds to email, forwards messages and confirms appointments
Acts as a liaison with other departments and outside agencies, including high-level staff
Works independently and within a team on special nonrecurring and ongoing projects
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.
Prior relevant work experience preferred
Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.
Demonstrated ability to work effectively with individuals from diverse communities and cultures
Excellent written and verbal communication skills
Excellent customer service skills
Highly organized, motivated and able to work on multiple tasks simultaneously
Strong professional integrity
Ability to problem solve, use good judgment, think critically, and communicate effectively
Basic research skills
Ability to learn and apply institutional policies and procedures
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions.
General office setting
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Ability to work effectively at a computer for up to eight hours daily
Ability to sit for extended periods of time
Regular attendance is a necessary and essential function
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
Lindenwood University, often referred to as Lindenwood or LU, is a private, coeducational, liberal arts university located in St. Charles, Missouri. Founded in 1827 by George Sibley and Mary Easton Sibley, it is the second oldest higher-education institution west of the Mississippi River and since 1990 the fastest growing university in the Midwest. The University offers more than 120 undergraduate and graduate degree programs to more than 16,000 students a year through values-centered programs that lead to development of the whole person. Lindenwood is accredited by the Higher Learning Commission of the North Central Association of Colleges and Schools.