The Department of Modern Languages and Literatures seeks a Sr. Academic Program Coordinator to organize and coordinate all aspects of the academic programs and functioning of the Department as well as be responsible for the five graduate programs (French, German, Hebrew & Yiddish, Italian, Spanish & Portuguese)
Specific Duties & Responsibilities:
Graduate program responsibilities include tracking the progress of graduate students from the admissions process through graduation. Duties include, but are not limited to:
Coordinate of the Department's graduate student admissions process for each of the five graduate programs
Complete and submit visa paperwork as necessary for international visitors and students
Prepare list and spreadsheet of graduate student applicants
Coordinate and schedule the visiting days for recruitment, including welcome advising packets
Coordinate and schedule of all of the orientation programs
Coordinate and schedule of the several annual graduate conferences
Control of the logistics of students on their year-abroad research year
Track student progress through the various degree programs from matriculation to graduation
Coordinate DGA (departmental graduate aid) submission and updates, working with Student Accounts
Schedule ABD and dissertation defenses
Ensure that students' completion of all Department and University requirements are properly administered and recorded
Maintain and update the graduate student handbook (which requires coordination with the legal officers of the university); keep historical statistics and maintaining the MLL archive of graduate files
Represent the Department at Graduate Board, Graduate Admissions, and Registrar's Office meetings
Responsible for handling Department publicity and outreach, including maintaining the MLL website.
Routine contact with faculty to ascertain desired updates
Perform updates to faculty information
Perform updates to each of the program's information (majors, minors, study abroad, PhD requirements and schedules)
Maintain (up to date) the calendars of events for each program and for the MLL Department announcements for each of the programs (French, German, Hebrew & Yiddish, Italian, Spanish & Portuguese, and the Center for Advanced Media Studies)
Update (in the timeliest manner) the lists of courses for each section for each semester
Update graduate recruitment information
Other related duties
Minimum Qualifications (Mandatory):
High School diploma or GED equivalence.
Five years of progressively responsible administrative academic experience
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor's Degree preferred.
Experience in a humanities academic setting is strongly preferred.
Special Knowledge, Skills, and Abilities:
Excellent computer skills (Word, Excel, email, Adobe Acrobat Pro, DGA, SIS, SharePoint, Slate, and internet research).
Excellent interpersonal, oral, and written communication skills.
Microsoft Office suite
Knowledge of updating Department's website
Requires a highly organized person, able to multitask and pay close attention to detail
Requires the ability to work with flexibility on several tasks simultaneously and meet concurrent deadlines
Must be able to work effectively with students and all levels of faculty, staff and administration within the University, as well as external contacts, including alumni and parents
Must be able to use independent judgment in resolving administrative issues, prioritize tasks, and maintain confidential and sensitive information including FERPA
Must be able to exercise diplomacy and interact professionally with Department faculty and staff as well as with other University departments and offices
Excellent oral, written and interpersonal communication skills are required
Ability to work as a team member and independently work while prioritizing tasks and deadlines
Ability to maintain strict confidentiality, exercise diplomacy, use independent judgement in resolving related issues, and professionally interact with internal and external customers
Able to lift general office supplies, copy paper boxes ~20 pounds)
Classified Title: Sr. Academic Program Coordinator Working Title: Graduate Admissions Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.26/hr (commensurate with experience) Employee group: Full Time Schedule: 8:30 am-5:00 pm Exempt Status: Non-Exempt Location: Homewood Campus Department name: Modern Languages and Literatures Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.