Reporting to the Director of Alumni Engagement, the Assistant Director of Alumni Engagement leads the implementation of Homecoming and other special events and will be a key leader within the Alumni Engagement team. Specifically, he/she will be responsible for various initiatives that foster loyalty, connection and support from alumni. A key focus of this work will be the coordination of Elon's annual Homecoming and Reunion Weekend. In conjunction with the Director of Alumni Engagement, he/she will have full-cycle responsibilities for coordinating this signature program including the development of new and innovative activities to meet the interests and needs of alumni, marketing and communications to drive participation, event management, internal coordination with campus partners and the engagement of alumni throughout the experience.
In addition to homecoming and reunion weekend responsibilities, the Assistant Director will be responsible for the annual Distinguished alumni awards ceremony, Top 10 Under 10 alumni awards ceremony, Legacy family events and Senior week programming.
In partnership with the Director, the Assistant Director will supervise the Coordinator of Student Programs.
Over the last decade, Elon has dedicated resources to build robust alumni and parent engagement and annual fundraising programs, helping to foster engagement and giving participation rates that now keep pace with top national universities. With capacity built and a culture of engagement and philanthropy well-rooted, Elon's Office of Alumni Engagement seeks a teammate to join a diverse and successful team committed to increasing alumni engagement goals to advance Elon's new ten-year strategic plan, Boldly Elon.
Requires bachelor's degree from a four-year college or university; masters degree is a plus but not required. Elon graduates are strongly encouraged to apply.
Special Skills Or Experience:
This position requires strong project management and organizational skills and the ability to balance multiple priorities. Strong communication and interpersonal skills to coordinate with internal and external constituents. Understanding of emerging social media and communication techniques and the ability to manage communications and editorial calendar. Additionally, the position requires the ability to meet face-to-face with all levels of constituents and respond appropriately to any comments and requests. The position requires the ability to work effectively as a team member, work on multiple projects and collaborate with a diverse set of campus partners. Candidate must possess strong leadership, organization and customer relations skills.
Full Time/Part Time: Full-Time Regular
Length Of Experience:
Three to five years professional/internship experience in events, sales, marketing or customer service experience and/or volunteer management preferred; or equivalent combination of education and experience.
Essential Duties and Responsibilities:
Oversight of homecoming weekend programs including the planning and coordination of event logistics
Assist in the production of event marketing materials and communications; manages timelines and deadlines in coordination with University Communications
Provide creativity and strategic thinking to propose new activities to enhance homecoming and take initiative to continuously improve existing programs and processes
Manage event registration procedures as it relates to homecoming; provide registrants with necessary information including logistics, way-finding, mobile technologies, stewardship and other engaging materials
Coordinate with vendors and provide event set-up for Homecoming event programs including, but not limited to the Rock the Block party, Elon Alumni Award program, All-Alumni Tailgate Village, Brick Run/Walk, etc.
Serves as a primary point of contact to various internal and external constituents
Assist with preparing briefing materials
Responsible for proposing and achieving overall alumni event registration goals
In conjunction with the Director, coordinate on-site staffing needs during Homecoming and Reunion Weekend
Coordinate with annual giving staff to incorporate class reunion events and giving efforts into homecoming programs
Work with the Coordinator of Alumni Engagement to incorporate affinity reunion events and giving efforts into homecoming programs
Oversight of Senior Week programming including, but not limited to Senior Picnic, Senior College Coffee, Senior Celebration, etc.
Serve as the direct supervisor for the Coordinator of Student Programs
Oversight of high profile annual awards programs including the planning, coordination of event logistics
Coordinate with the Assistant Director of Alumni Engagement to identify potential award recipients
Manage communications with all award recipients
Assist in the production of invitations and communications; manage registration lists
Serve as on-site event manager for events
Assist with goal-setting for alumni engagement and university priorities.
Represent the University at various functions on- and off-campus
Utilize technology that includes Raisers Edge, Elon's internal database to run queries and exports to identify alumni for engagement, and maintain excellent information within the internal database to improve alumni outreach.
Provide exceptional customer service to our alumni acting with the greatest amount of professionalism and expressing the highest sense of urgency.
Embrace Elon University's commitment to diversity, equity and inclusion
Other duties as assigned.
Position requires the ability to and experience with making presentations to various groups of constituencies. Additionally, the position requires the ability to meet face to face with all levels of constituents and ability to handle constituent complaints. The position requires the ability to work effectively as a team member, work on multiple projects, possess strong leadership, organization and customer relations skills.
Internal Number: 7855
About Elon University
Elon University has built a national reputation as the premier student-centered environment for experiential learning, with an emphasis on strong personal relationships between students and their faculty and staff mentors. Elon students are ambitious, curious and compassionate, inspired to be big thinkers and creative problem-solvers.
Elon’s rigorous curriculum is grounded in the arts and sciences and complemented by nationally accredited professional programs. The 446 full-time faculty members teach in more than 60 undergraduate majors and nine graduate programs. Elon’s four-year graduation rate of 79 percent ranks in the top six percent in the nation.
Elon’s 6,277 undergraduate and 811 graduate students come from 48 states and 47 other countries. About 24 percent are from North Carolina, with strong enrollment numbers from the Northeast, Mid-Atlantic and other states across the country.
Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a #2 ranking for excellence in undergraduate teaching and #11 for innovation. Elon is the only university in the nation recognized by U.S. News for excellence in all eight academic programs “Focused on Stud...ent Success.” Included are #1 rankings for study abroad and learning communities and #2 rankings for first-year experiences and service learning.
Global engagement is central to Elon’s experience and 78 percent of students have at least one international study experience, often combined with internships, research or service. Elon is among the nation’s top universities for producing Fulbright Student Scholars and Peace Corps volunteers. In addition, Elon’s Study USA program includes opportunities to study in Los Angeles, New York City, Washington, D.C., Hawaii, Alaska and other locations.
The university includes Elon College, the College of Arts and Sciences; the Martha and Spencer Love School of Business; the School of Communications; the School of Education; the School of Health Sciences; and the School of Law, which is located on a campus in downtown Greensboro, N.C.