The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.
The Office of Sponsored Programs Administration supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.
The Senior Sponsored Research Administrator will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Molecular Metabolism, Nutrition and Social Behavioral Sciences.
The Senior Sponsored Research Administrator (SSRA) is an integral role and supports the assigned departments and faculty/researchers (P.I.s) with the administration of pre-award, as well as some awards management tasks with a focus on compliance and customer support.
Duties and responsibilities include, but are not limited to, the following:
Review of proposals and awards for compliance
Interpretation of sponsor guidelines and policies
Mentoring and training junior staff and new hires as well as team and departments as needed
Authorization of new accounts and changes to existing accounts
Serves as a resource for SRAs, the departments and the Research Administration Support Team (RAST). Identifies and provides ad hoc problem solving
Provides outstanding customer support that is consistent with established standards and best practices and prioritizes work based on an understanding of needs and expectations
Interacts with: Academic Dept. Staff (GM, ADF, research coordinators and, as necessary, faculty/PIs), Central Offices (SPA staff, OSP, OHRA, IACUC, etc.) and External Customers (Harvard affiliates, other Harvard Schools and sponsors
Communicates with Harvard Chan School and Harvard University staff, sponsors and collaborators
Participates in proposal development; advises department on terms and requirements of funding opportunities
Approves and submits eSNAP progress reports and simple foundation progress reports
Approves and submits initial no-cost extension requests in eRA commons
Reviews award notices, utilizing Assistant/Associate Director assistance (as needed), for proper account set up in GMAS
Understands, interprets and explains award terms and conditions to departments
Performs basic negotiation and acceptance of incoming and outgoing sponsored agreements on behalf of Harvard with Assistant/Associate Director's oversight
Assists department with sponsor requests; secures necessary documents from department or other administrative offices for grant processes
Understands, interprets and applies relevant sponsor and University policy to assure best grants management practices
Participates in audit processes
Assists the Office of Sponsored Programs (OSP) with sponsor funding deposits; performs account updates independently in GMAS, as necessary
Performs other duties as assigned
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it.
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Harvard University offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
5+ years of experience, with 3+ years of those years in pre-award management experience (both federal and non-federal), required; a combination of education and experience may be considered
The following job-specific skills and competencies are preferred:
Bachelor's degree, and/or Certified Research Administrator (CRA)
Pre and post-award experience
Experience in an academic, hospital, research or related environment
Experience working with research faculty on grants and contracts
Experience managing complex awards and working with a variety of sponsors
Experience with Excel
Advanced working knowledge of research compliance issues & of key federal grant regulations
Excellent organizational and time management skills
Excellent written and verbal skills
Strong attention to detail
Understanding of human subject use, animal use and other research compliance areas
Problem solving skills and flexible approach
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 54436BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.