Summer Quarter Planning and Coordination: Serves as the chief liaison between the Office of the Dean and the administrative staff of the Summer Quarter in the development of new academic programs for the summer.
Harper-Schmidt Program: The AD coordinates the selection of a faculty mentor by each of the 35 fellows and drafts all correspondence for the Deanâ™s office about this program, including responding to questions from Harper-Schmidt fellows or the mentors about the duties involved for faculty in assisting these post-graduates with their book projects.
University Accreditation: Works with more than 30 departments in collecting materials for the Collegeâ™s participation in the Universityâ™s accreditation exercises, both in explaining materials needed and then monitoring what is submitted.
College Development: Works with the Executive Director of College Development on stewardship of gifts for academic purposes.Assists the Dean of the College in designing new gift proposals for academic programs that need outside grant support.Â
The Chicago Center for Teaching: Works with other senior administrators in the College and the Division to ensure the effectiveness and responsiveness of the programs of the Chicago Center for Teaching.
Scholarship, Fellowships, and Special Projects:The AD drafts correspondence and assists with supporting materials for undergraduate scholarships and fellowships, especially the Rhodes Scholarships and other international fellowships; and works with the Dean on grant writing, public presentations, and development activities.The AD provides editorial support for the publications of the College and the Deanâ™s office, including the annual journal Chicago Studies.The AD develops and executes special research with projects relating to the history of the College, the creation of new academic programs in the College, and serves as the primary liaison for the Secretary of the Faculties regarding the constitution and maintenance of the College Council archives.
Provides specialized professional expertise in program management. Implements plans for educational programs and initiatives and acts as a liaison between the program and program participants.
Plans and develops program objectives and/or content. Researches and identifies trends and needs and establishes program directions accordingly
Performs other related work as needed.
PhD in a scholarly field suited to research in University
Minimally 7 years of work experience in an academic office.
Formal teaching experience on the undergraduate level.
Previous work experience with faculty.
Experience with writing or editing scholarly publications.
Technical Skills or Knowledge:
Proficiency in Mac and PC environments
Proficiency in Word, Excel, Outlook, and online organizational tools
Familiarity with Adobe graphic design/web development environments
Familiarity with students and educational experience in highly-selective, top-tier institutions preferred;
Demonstrated ability to establish good working relationships with people of different backgrounds;
Demonstrated ability to edit and organize publications;
Strong commitment to young adults and the values and goals of a liberal arts education;
Appreciation for the value of national scholarship and fellowship processes as critical for student development;
Demonstrated ability to take initiative and work well as a principle, contributing member to a small team;
Excellent organizational, administrative, and computer skills; ability to use complex databases and other record keeping systems;
Strong organizational skills, ability to prioritize and manage concurrent tasks with interruptions, ability to meet deadlines and respond to many emails, in person and phone requests in a timely fashion;
Demonstrated ability to handle highly confidential information related to students, faculty and staff;
Demonstrated ability to work under pressure, and manage effectively competing demands.
Proven ability to collaborate with staff and faculty;
Strong written and oral presentation skills;
Strong editorial skills.
Some evening and weekend work
Ability to sit at a computer for 4-6 hours
Periodic walking to other campus locations
Cover letter, to include interest in position (required)
Resume or CV (required)
List of references (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR11405
About University of Chicago (UC)
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.