UCSD Layoff from Career Appointment: Apply by 04/30/21 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 04/11/21. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Job posting will remain open until position is filled.
Under supervision of the Graduate Student & Instructional Services Manager, the Instructional Assistant Program and Staffing Coordinator provides coordination and communications management for the Instructional Assistant (TA/Tutor/Reader/UGIA) Program in the Division of Biological Sciences (~900 distinct assignments/year, ~2,000 applicants/year, supporting +1,000 course sections/year). The position provides day-to-day management, project development and implementation, policy research, partner communications, special event planning and implementation, and the coordination of projects related to the divisional IA Program. This position will serve as the liaison with divisional and campus partners such as faculty, students, Graduate Division, Faculty adviser for IAs, Teaching and Learning Commons, Summer Session office, and Deans offices.
This position will have regular interactions with and will operate as a liaison to student IAs, who will be recruited in four annual cohorts from across campus and within the division. Analyzes divisional IA resource allocation and recommends strategic improvements. Provides high level guidance to faculty and students related to recruitment, hiring, compensation, support and union/university/divisional policies for the Instructional Assistant Program. Point of contact and administrator for all TA/Tutor/Reader appointments in DoBS, including required new hire orientations and paperwork. Perform key entries in the University of California's HR and Payroll system (UC Path).
Incumbent facilitates Labor Relations requests; acting as lead resource and liaison with the HR Employee and Labor Relations Offices and other campus entities on DoBS IA matters; formulating IA projections and providing detailed, complex fund modeling scenarios, especially those related to TA FTE; primary responsibility for ASE-related ESR transitions.
Additional duties include independent project initiation, planning, execution, monitoring, and reporting; participation in strategic planning, formulation of goals and objectives, and decision-making in the unit. Assists supervisor with data analytics and reporting as needed for the SIS unit. Assists with special projects or events for the SIS unit as required. Perform other duties as assigned.
Bachelor's degree in related area and / or equivalent experience / training.
Ability in problem identification and reasoning. Proven resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.
Strong interpersonal, written and oral communication skills. Ability to communicate clearly and effectively in a positive manner to a diverse and demanding group of people including faculty, students, staff, senior leadership, and campus administrators.
Ability to multi-task. Ability to prioritize workload, meet deadlines, and work independently with frequent interruptions under constantly changing priorities in a fast paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times.
Knowledge/work experience with higher education/administration, including: educational philosophies/methods, instructional programs, curriculum development, instructional technology, degree requirements, admissions processes, outreach, and student financial support for both undergraduate and graduate student populations.
Basic knowledge of student immigration and visa processes pertaining to international students and scholars. Multicultural competencies; ability to work with diverse populations.
Proficient in the use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs and the ability to implement new systems to increase productivity, using email, word processing, spreadsheet, and calendar applications.
Solid knowledge of ISIS, Blink and other applications, programs, databases and electronic tools for UC San Diego staff, UC Path, or other similar other computer systems including employment and registration pro
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