Provide administrative office support to the Associate Vice President/Chief of Public Safety and the Office of Public Safety.
1.Perform basic and intermediate computer functions including managing databases, creating, analyzing, and integrating spreadsheets, creating mail and envelope merges, and the ability to import graphics and other information into a document. Including daily log reporting; system maintenance and serve as back-up person for the ARMS (Records Management System) and PowerDMS (Policy and Procedure Management system.
2.Prepare and maintain records, files, activity logs, and databases some of which may be confidential. Maintain master name file for background checks on students. Handle requests for coverage for campus events through R25 Live. Schedule, coordinate, and organize department meetings and trainings, reserve/schedule meeting rooms, and make arrangements for necessary equipment, seating, etc.
3.Supervise office student workers.
4.Responsible for the accurate maintenance and reconciliation of financial accounts, processing of payments, transmittal reports, bill, and data entry. Create and maintain balance/spread sheets on spending.
5.Produce correspondence and documentation through typing, word processing, formatting, use of charts, graphs and other visuals, collating, photocopying, binding, etc., according to the standards of the department and the College; proofread for content, language and grammar.
6.Responsible for maintaining the monthly and quarterly records management statistics reports for all campus security incidents; maintain fire alarm reports and fire records, and prepare documentation for annual government reporting and maintenance.
7.Assist department budget, forecasting on future expenditures.
8.Serve at the department web site administrator.
9.Answer phones, greet and direct visitors to appropriate areas or persons.
1.Sort, open, distribute and route individual or departmental incoming mail, and prepare outgoing mail. Organize and maintain calendars, schedules, filing systems and records that may include confidential information.
2.Perform basic and intermediate mathematical functions on adding machines/calculators. Operate and perform basic troubleshooting for fax and copy machines.
3.Perform all other duties as may be required.
Education and Experience Required:
High School education or equivalent.
3-5 years of related experience or an equivalent combination of education and experience.
Advanced knowledge of Excel spreadsheets, word processing, and database systems.
Excellent organizational and communications skills.
Ability to maintain confidentiality
Ability to work under deadline pressure and to prioritize assignments while juggling multiple tasks.
Employee Status: Full Time
Union Status: Non-Union
Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.
Internal Number: 5612
About Providence College
Notice of Non-Discrimination Providence College admits students of any race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, or veteran status, and without regard to genetic information, to all the rights, privileges, programs, and activities generally accorded or made available to students at the College. It does not discriminate on the basis of race, color, national and ethnic origin, sex, gender, sexual orientation, gender identity, religion, disability, age, veteran status, genetic information, or any other applicable legally protected basis, in the administration of its education policies, admission policies, scholarship and loan programs, athletic and other College-administered programs, and employment policies. In accordance with Title IX, it does not discriminate on the basis of sex in its educational programs or activities. Nothing in this Notice shall require Providence College to act in a manner contrary to its Dominican mission and the teaching and tenets of the Catholic Church, and the College reserves the right to take actions designed to ensure and promote its Catholic and Dominican mission. The College’...s Equal Opportunity/Affirmative Action Officer, and ADA/Section 504 Coordinator is the Associate Vice President for Human Resources (Kathy Alvino, Harkins 302, 401.865.2430, email@example.com). The Title IX Coordinator is the Assistant Vice President for Student Development and Compliance (Dr. James Campbell, Slavin 203, 401.865.2676, firstname.lastname@example.org). The Title IX Coordinator is assisted by deputy coordinators, including members of the faculty and the administration (http://www.providence.edu/sexualharassment). Inquiries regarding ADA/Section 504 issues for students may be directed to the Office of Academic Services (Jonathan Gomes, Library 229, 401.865.2470, email@example.com) and the Office of the Assistant Vice President for Student Development and Compliance (Dr. James F. Campbell, Slavin 203, 401.865.2676, firstname.lastname@example.org.